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I have read/heard that you should be prepared, both in terms of budget and space, for every guest to RSVP yes. Of course that won't happen, but I don't think it's safe to count on 25% declining. You really never know. If you were inviting 180 with space for only 175, that might be different - but 237 is WAY over capacity.
Personally, I would look at making cuts or changing the venue if possible.
I'd definitely invite less. I'd say that is way too risky as is, sorry :(
@Kittyfantastico: Could you do A and B list invites?
Send out your first set early and then as you get No's back, send out the B list invites.
You are currently setting yourself up to scramble when your guest count comes back more than 175.
Did you make sure to include you and your FI in the final count as well?
I personally wouldn't feel comfortable inviting that many people.
I am only inviting the number of people I can pay for and my venue can hold. I have heard of people doing a second wave of invites in a sense. They invite the first half about 8 weeks ahead of time, take the declined and reinvite the second wave based on the "no" replies.
I think you need to really think hard about what will happen if you end up having 190 say yes and want to come. How awkward would it be to disinvite them?
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The venue we have fallen in love with holds 175 (it is outdoors so the capacity is solely based on parking and chairs). We just did our guestlist with the following assumptions:
-We gave every adult a plus one even if we know they will probably come alone
-In a few cases we assumed adult children of family friends will just come with their parents and didn’t give them a plus one
-We assumed distant aunts and uncles probably won’t fly across the country for the event
-We counted the children even though most of them are under 6 and don’t care about things like sitting in a chair and eating a whole meal
-About ¾ of our guests are coming from 2-3 hours away
-We included the wedding party in the final count
In this scenario, the final count is 237 invites, which if you follow the 75% rule EXACTLY means that 177 people will show up. That is cutting it pretty close! If we take out the plus ones we know won’t get used, mostly disregard the 10 babies as real guests, and make a (very short) b-list it feels a little safer, but could totally go out the window if his distant aunt decides that dragging the entire family across the country for a reunion is a great idea.
If a handful of extra people RSVP it wouldn’t be the end of the world because it happens and we could rent a few extra tables and chairs and we are doing a buffet dinner so all sitting at the same time isn’t a huge problem anyway, but I don’t want to be naïve and disrespectful of the venue by assuming the 75% thing will go off without a hitch or that we won’t be surprised by distant relatives.
Do we need to look at some major cuts or a new venue, or is it safe to invite 25% over the limit and assume they won’t come?