Guest list size-how many do we over-invite by?

posted 2 years ago in Etiquette
Post # 2
Member
774 posts
Busy bee
  • Wedding: July 2015

Pebba1027:  I think you answered your own question. If definitely varies. That said, if you definitely want no more than 125 than I would not risk inviting 144. 

Post # 3
Member
2679 posts
Sugar bee
  • Wedding: October 2015

It is very rare, but I have heard horror stories of brides doing this and ended up with their entire guest list RSVPing yes! For me, I am going to send out tiers of invitations, one set a bit earlier, and another a bit later. That way if I get some people who RSVP “can not attend” I can send another invitation to someone else who may be able to come! If this doesn’t work for you I would work with a 15% number instead of 20% just in case.

Post # 4
Member
262 posts
Helper bee

invite as many as your venue can fit AND you can afford.  in case they all show up. 

Post # 5
Member
657 posts
Busy bee
  • Wedding: May 2013

don’t listen to the 20% no rsvp thing, we only had a 10% no rate

Post # 6
Member
6344 posts
Bee Keeper

We only have a brainstorming prelim wedding guest list. There are a few family members that are being invited that I already know won’t be able to attend, so I may invite a few extra since I know that information already. You could develop a spreadsheet considering the probability of each guest’s attendance to help you estimate your total invite list.

Post # 7
Member
2649 posts
Sugar bee
  • Wedding: May 2015

Our wedding is small and considered destination as most have to drive 5 hours to get here

We are inviting 79 even though our venue fits 72 including us…

Especially difficult because everyone is so close and very few have said they cant make it

Wish me luck I guess… I’ll update when RSVP’s come in lol

Post # 8
Member
3280 posts
Sugar bee
  • Wedding: June 2014

We invited 322 to our venue that held 300. We ended up with like 286 I believe. If you invite 145 it’s definitely possible to get 130+ attending. 

Post # 9
Member
5696 posts
Bee Keeper
  • Wedding: October 2014

If you only want 125 guests then only invite 125. You can always add on folks when/if you start getting Declines.

Post # 10
Member
305 posts
Helper bee
  • Wedding: July 2014

We only had  54% RSVP yes.  BUT, we are getting married out of state, on a Friday, the week before a holiday….SO, I knew ours would be lower and honestly, I’m thankful for the no’s.  Less people, less money to spend.

Post # 11
Member
883 posts
Busy bee
  • Wedding: March 2015 - On a Cliff Overlooking the Bay, Florida

Pebba1027:  we are expecting 97% yes RSVP….we already know people who are 100% no’s and have then accounted for ahead of time and invited someone else in their place.

Post # 12
Member
494 posts
Helper bee
  • Wedding: November 2014

Pebba1027:  We invited 120 and got 117 yes rsvp’s. 2 people added a plus 1 which leaves us with 119 guests. I’m so happy we didn’t listen to that 20% decline thing. If we had I would be freaking out about now.

Post # 13
Member
3632 posts
Sugar bee

Pebba1027:  One of my daughter’s had a 10% decline and the other 30%. Both married on the Sunday of a 3-day USA, summer holiday weekend. If we had to do it over again we would have invited less to the first one, but then, you never know?

I’d guess you can a few over the 125, but not much, because there are usually some add-ons, that you don’t expect.

Post # 14
Member
633 posts
Busy bee
  • Wedding: July 2015

I second what a PP said about sending out invites in tiers. People will surprise you when you least expect it. Order your stationary early and send invites out to your closest friends and family members far enough in advance. Sending out STD’s like now to your “A list” will also allow those who likely won’t be able to attend for big reasons (planned vacations, pregnancy, etc.) to tell you before your invites go out, which would allow you to send out more invites initially. 

Post # 15
Member
744 posts
Busy bee

Pebba1027:  I combed though our list person-by-person, multiple times, to come up with an estimate.  If you have a large contingent of out of town guests and people you’re not very close with, or your wedding is at a non-standard time, I think you can make some assumptions about the attendee list being smaller than the guest list.  But if you’re inviting mostly locals and people you know very well, and your wedding is on a Saturday, I think you have to be OK with nearly everyone showing up, especially if you have strict venue or budget limits.

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