(Closed) Guest List versus Actual Attendance

posted 8 years ago in Reception
Post # 3
14 posts
  • Wedding: October 2010

I have the exact same problem!  Our venue holds 150 max and our guest list is closer to 190 right now.  My fiance is from the west coast, which is where most of his family/friends live, so he’s certain a large portion of his guest list won’t attend as our wedding is on the east coast.  But to invite that many people makes me so nervous!  I’d love to hear how others handled this and bunnylovesbear, how many you end up inviting.

Post # 4
1207 posts
Bumble bee
  • Wedding: December 2009

I think it really depends on travel and time of year.  We had less than 150 attend, but had invited 275.  This is because a) we got married on NYE, a semi-holiday, b) it’s the winter and we got married in Ohio, so some people were afraid to risk the possible snow, and c) for about 90% of our guest list all had to travel over 2 hours to get to the venue.  Those are things you should take into consideration.  If you have 185 and your venue holds 150, you probably won’t have a problem.

Post # 5
214 posts
Helper bee
  • Wedding: March 2010

I invited around 60 Guest’s and about 10 declined, due to travel and time of year. Thursday Wedding What What! But most of the intown guests are coming! Yay! So I would see what your ratio of out of town/ to in town guests and go from there.

Post # 6
1763 posts
Buzzing bee
  • Wedding: September 2010

I am in the exact same spot as you, except our venue holds 150 and we will have almost exactly 150. the only thing we are unsure about is Fiance co-workers. He has an office of about 20 people or so and we were just planning on having him take an invitation and sign up in and have people sign up if they want to attend. I took this into consideration, but it makes me nervouse not to know how many to really plan on.

If I were in your situation, I might sen out his families invites a little early so you can get a feeling on who will be coming.

Post # 7
5670 posts
Bee Keeper
  • Wedding: August 2010

It all depends on your situation. How many people are out of town? How many won’t bring guests?

I actually had a friend who could only afford 220. She invited 265 and 250 attended her wedding. But most of her guests were from the area and the only out of towners were really close friends.

A lot of time you can go through the list and take an estimated guess of who will and won’t come.

Post # 8
1313 posts
Bumble bee

In the same boat! Most of ours will have to travel either 30 minutes or an hour and a half.. Neither of which is too bad.

Let me know how things work out!

I have been editing, editing, editing the past few days! I have found it helpful to make an A and B list.

Also, here are some rules I came across, but can’t remember where I found them. I am not necessarily following all of them.

1. If you have never met them, they are out.

2. If you work with them and will not stay in contact if you leave, they are out .

3. No children

4. Single guests without long term relationships do not get a guest.

This post is also VERY helpful



Post # 9
233 posts
Helper bee
  • Wedding: September 2010

It sounds like a lot of us are in the same boat….I agree with gocubbies about making two different lists or something along those lines…I did mine in Excel and colored coded who was for sure, who might and who isn’t (at least from what I assumed thus far). My guest list is HUGE and it got bigger then we wanted by far, but we both have big families – 330 guests total but about 20-30 probably won’t make it for sure.

Post # 11
2781 posts
Sugar bee
  • Wedding: July 2010

Definitely ask your venue about what happens if you have a larger head count than capacity. When my friend got married she has a venue capacity of 100. She and her FH had 150 people actually come to the wedding. She had to ask some of her friends if they were planning to come to the reception because they were running out of space! Thankfully for her some of the guests declined dinner if they could make it to the ceremony instead and she lucked out.

Basically, don’t send an invite to someone thinking “oh, but they won’t attend” because you never know! 😉 

Post # 12
6572 posts
Bee Keeper
  • Wedding: February 2010

i think it depends on a lot of different situations. our wedding is on a sunday, and we’re inviting a lot of people only to the reception- so a lot of oot people weren’t willing to travel all that way and miss work when they don’t even get to come to the ceremony. (i’m ok with this, i wanted a small wedding.) we invited 145 and 95 are coming.

Post # 13
325 posts
Helper bee
  • Wedding: May 2010

ahh yes Im in the same boat too! We invitited about 150 and our reception site which is a restaurant can only hold up to 150. The worst part is that when we went to look at it the manager said “oh yes this can definetly hold up to 150 people. So we put a down payment on it and closed the deal. Well a few days later we told her where things like our dj was gonna go and shes like “Oh, your actually gonna have a dj??? Well i dont think then that since you are going to dance that this will hold up to 150”      WHAT!?!?!?!?! She honestly thought we were not going to dance at our own reception! So yes, I would LOVE to have everyone there that we invited, but the “no-shows” are kinda what we need too right now.

Post # 14
326 posts
Helper bee
  • Wedding: August 2011

My folks told me to expect that 1/3 of your guest list won’t show. Easy estimate!

Post # 15
3762 posts
Honey bee
  • Wedding: May 2010

We are inviting 196 and have a capacity of 176.  However, we had already cut out about 30 others, so the 196 are all pretty close to us.  We don’t want to “over invite” more than that though.  It really depends on your list on how many of those are just aquaintances, how many are out of town, and what time or year it is for everyone.

Also, we have a couple of “worse case scenarios” planned.  If for whatever reason we end up with more than 176 guests, we will have to do a different layout and just cram ’em in there.  We also have an outside deck that we could put a couple of tables on if absoluately necessary.

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