Guest transportation to and from reception…

posted 3 years ago in Logistics
  • poll: Did you have transportation for your guests, how much was it and how long for?
    Yes we had transportation for our guests : (23 votes)
    25 %
    No we did not have transportation for our guests : (33 votes)
    36 %
    0-4 hours : (9 votes)
    10 %
    4-6 hours : (4 votes)
    4 %
    6 + Hours : (4 votes)
    4 %
    $0-$1,000 : (11 votes)
    12 %
    $1001-$2,000 : (5 votes)
    5 %
    $2,000+ : (3 votes)
    3 %
  • Post # 3
    6525 posts
    Bee Keeper
    • Wedding: September 2013

    @KristenLiz11:  my reception was within a mile of the reception so we didn’t have to provide a shuttle or limo.  A lot of people car pooled, or took a cab, cab from the church to reception was $6

    I also live in an area where the cost of a limo rental is through the roof, it would have been over $1000 for me 🙁

    Post # 4
    8850 posts
    Buzzing Beekeeper
    • Wedding: August 2013 - Rocky Mountains USA

    Ours was at an outdoor venue about 10 miles into the mountains from town, and our friends are all big partiers too.  I didn’t vote on the timeline because we rented it from 3 to 5 and then from 9 to 12, with a gap in the middle.  I think it cost $900 to do 6 roundtrip runs on the wedding day, as well as 4 roundtrip runs the day before for our welcome BBQ.  Pretty good deal!  

    Post # 5
    1367 posts
    Bumble bee
    • Wedding: September 2013

    We had a double-decker bus and we brought everyone back from the reception to our hotel where we had the after-party (and some people just went to sleep.)

    Some of our friends (even the ones that lived in NYC) loved it just because it was something new.

    Post # 7
    357 posts
    Helper bee
    • Wedding: October 2013

    @KristenLiz11:  They wouldn’t do a gap for us but we just booked two separate reservations. There were 5 1/2 hours we needed nothing and we weren’t paying for idle time! You’ll have diff vehicles/drivers but who cares, people shouldn’t be leaving things on the rented bus anyway – it worked great and saved a lot of money.

    Post # 9
    8850 posts
    Buzzing Beekeeper
    • Wedding: August 2013 - Rocky Mountains USA

    @KristenLiz11:  yeah that sucks  🙁  I was actually really surprised that they charged us just for the trips and that it was so cheap.  That’s Wyoming for you I guess!  

    LOL at sending me to the principal – no worries.  I think you have to enter a reason for flagging and hit ok, or it doesn’t go through.  So unless you were like “F*ck this girl, she got a cheap shuttle and I’m crazy jealous!”, I don’t think it’d work.

    Post # 10
    3756 posts
    Honey bee
    • Wedding: April 2014

    For the amount of people we need to shuttle, there are 4 hour minimums on all the buses, so we just did one bus for the night, used the local school bus company. For 4:30 to 11 it’s costing us $640 including gratuity. 

    Post # 12
    720 posts
    Busy bee
    • Wedding: September 2014

                   We aren’t having transportation as our wedding venue changed but when we were looking at transportation we looked into a trolley bus that they used for wine tours around here. They rented $600-950 for 6hrs or $1600-2100 for 12 hrs. We could set up our own time lines and what not although they had to be approved through the company we were renting them from. They usually made a few trips back and forth to the hotel that guests were staying at but definitely would have to arrange that. 

    What about calling a local taxi company and seeing if you can arrange something with them to take your guests home at a cheaper rate? I know some companys will have a couple cabs on call for guests to make sure they get home/back to the hotel ok. I would call a few of them see if you can get em for less than $1800 for the night and tip them for their services instead.  

    Post # 13
    9526 posts
    Buzzing Beekeeper
    • Wedding: August 2013

    We were having a hard time figuring this out. None of the hotels had a shuttle and the quotes for a limo bus thing was super expensive. So we talked about just renting a passenger van and hiring one of my dad’s friends from church to drive the shuttle back and forth. Then my dad had the brilliant idea of borrowing the passenger van from the homeless shelter where he volunteers. Well, it was brilliant for us. And he’s friends with the guy who runs the homeless shelter, so we hired him to drive for about $150 and made a donation to the shelter for the use of the van (about $200). It worked out great. And we had a little brochure that explained why people were being transported in a van with a picture of a homeless guy on the side. 


    Post # 14
    871 posts
    Busy bee
    • Wedding: March 2014

    Our venue is a mile from the hotel we have the block at so we are just providing a list of cab companies phone numbers on a sign at the bar because like you we couldn’t find anyone who would do a gap. My suggestion would actually to look into taxi companies that have large vans/buses because they may be more willing since they can use those during the gap. 

    Post # 16
    151 posts
    Blushing bee
    • Wedding: November 2013

    We had a 140 guests and they were definitely a party crowd so most of them used the shuttles.  We did transportation to the venue (paid 1 hour for two party/coach busses) and then had the busses come back after the reception was over to take guests downtown to bars and/or back to the hotels.  We only paid for the hours they were shuttling guests – so the 4-5 hours in between they were not sitting around.  I would suggest talking to different companies to see if they can just charge you for the hours you need and not any down time.  We paid in total about $2K.  Expensive, but people had a great, and most importantly, safe time.

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