Post # 1
Our wedding reception venue for a saturday night is a minimum of 100 guests. We invited around 125 people. The RSVP due date is 27/9/13 (next Friday) and so far only 75 have accepted. We were told we have to pay for a minimum of 100 guests so if we dont get 100 were out of pocket. I don’t think they make allowances as they use 2 rooms to accommodate 100 so if we only get say 80 people in total thats our problem. I have a feeling a few who havent RSVP’d yet are coming like family on my FI’s side and work colleagues as they talk to me as if theyre coming but they havent oficially RSVP’d so i will chase them after the RSVP date but just wondering if anyone hasn’t been able to meet the required numbers and what happened.. did they flat out say tough luck basically and you had to pay for the empty seats or were they flexible and were able to offer some kind of deal? My FI has a few other people he would like to invite but i dont have the materials left to make any more invitations nor the time to make more so he might just invite them verbally.. but still not sure if we will reach the 100 limit 🙁
Post # 3
my FI and I decided to have our wedding on Friday bc the minimum was 75 people vs 150 people on Sat (we plan on having 125) and if you have 150 people you are required to do valet (an additional $600). Do you guys have a B list or anyone else you want to invite?
Post # 4
@cuddlz88: We had a 40 person minimum, and had 42 guests!
We had the option of paying for 40 plates or paying $500 for the room rental. So we would have just paid for the extra plates!
Post # 5
- Wedding: November 2013 - St. Augustine Beach, FL
@cuddlz88: For my first wedding we had to guarantee and pay for 60 whether they showed or not. We had 55 guests at the wedding so we paid for 5 guests that didn’t show. However, it was way cheaper that way since the room rental fee of $1500 was waived with the guarantee and the 5 meals only cost $100 total.
Post # 6
We told our catering company (that also handled the rentals) that we were expecting 100. For all intents and purposes, we cluelessly assumed everyone would come. We ended up with about 70. Whoops. They were nice enough to cut the number down to 80 but this was technically not in the contract; the contract I think stated the lowest they would accept is 10% less than the contracted number. We ended up using the extra meals for the vendors and didn’t pay for vendor meals. Either way, we had to pay the food amount for the food for 80. This applied really only to the food; for the linens and staff they were able to cut back to the number we actually needed. The problem with the food is that it’s already ordered and paid for on their end, expecting that we would fulfill our quota on our end.
Post # 7
@cuddlz88: We also have a food and beverage minimum, but the catering manager said if we dont make the minimum based on the per person price, we can make some adjustments to the menu and bar to make up the difference (ie: better liquor, another passed hor dourve, steak v. chicken, etc). Maybe you can try that?
Post # 8
i will see what they can do. We might get enough RSVP’s towards the due date and after we have chased everyone up so it may not even come to that. FI has a few people he has in mind that he would like to invite if enough decline so we might be safe, if not hopefully they can be flexible. They were flexible when we told them we wanted our own MC instead of the one included in the package so they upgraded our cake to a 3 tier instead of a 2 tier which was nice. Thanks everyone!