Post # 1
OK… what can be one of the most stressful things that can happen to a bride concerning her wedding?? Calling her venue (where the ceremony and reception are taking place) and finding out that the renovations that were supposed to be done on August 31st will not be complete for her October 27th wedding. So basically, that’s what happened to me yesterday afternoon.
At the present moment, I have no idea where my ceremony and receotion will take place. The coordinator at the hotel where it was going to be said that he would "do what it takes to make me happy."
He mentioned another room in the hotel (which was totally unacceptable – it was nothing like the original plan and too small), he said that he was calling some area hotels to see if they were available, etc.
To complicate things, I am planning from NJ and the wedding is in FL. My parents also live out of state in GA. The invitations were sent out and the rsvps are due next week. Most of my out of town guests have already booked non-refundable flights and have reserved their guest rooms, so changing the date is out of the question.
There’s so much more that complicates this situation, but I wanted to know if anyone ever dealt with a last minute change of this magnitude or if anyone had any advice on the best way to deal with negotiating the changes.
Post # 3
Oh! First, the best thing you can do is relax. Crazy, yes, but really this is pretty much out of your hands and all you can do is go with the flow. At the same time work with this hotel to find a new spot. Make sure it’s big enough and not hideous, but at this point getting something that is in the same proximity as the original hotel is the best thing you can do for your guests and to cause the fewest headaches. Once you have the new location nailed down then have your wedding party help you to notify guests of the change. And all the while never back down on your demands for a refund from the original venue! Good luck!!!!!!!!!!!!!
Post # 4
Get wedding insurance – NOW. If things don’t work out with finding an acceptable alternate location, wedding insurance might cover the cost of rescheduling your wedding date.
Post # 5
"do what it takes to make me happy."
Would this include flying you down to FL to look for a new venue? I’d mention that you feel like you need to see these places in person before you make a decision. At the very LEAST, you should have your rooms comped at this hotel while you look around for another venue.
And yes, definitely buy wedding insurance if you don’t already have it.
Post # 6
OMG just reading that is stressing me too – all I can really say to you is that calming down and rational thinking is all thats going to help. That, and ride that hotel person like hell to fix this! If they have to find a place for you thats a million dollars, then they better damn well do it!
Hang in there, let us know how it turns out!
Post # 7
Thanks for the advice! I’m on a plane to FL this evening and my parents and I will meet with the guy tomorrow morning. I also found that another hotel (that we didn’t consider before because it was way too much $$$) is available on my date and will hold it for me. We’re meeting with them tomorrow as well.
Now I have to see what he has to say about what they’re willing to do to make up the difference in price, or what other alternatives he has to offer.
I’ll let you all know the outcome when I return! I’m trying to remain calm………..
Post # 8
Problem solved! We all flew to FL and met with the coordinator at the original hotel who was very willing to "do what it takes to make me happy."
Another hotel in the area (that we didn’t originally check with because they’re known to be very pricey) was avialable on my date, and the coordinator there is WONDERFUL and we’re transferring everything there.
My original location is paying the price difference and honoring the guest room prices. We’re still ironing out the details, and I have to let my guests know, but all in all it worked out even better for me, because I absolutely LOVE the new coordinator and I feel that I’m in great hands.
WHEW! 30 more days and I will just get to enjoy being Mrs. Davis! 🙂
Post # 9
amazing, stbm! i’m so glad it worked out so well!