(Closed) Help! Out of town bags

posted 5 years ago in Favors
  • poll: Who should get oot bags?
    Only those coming in from out of state : (3 votes)
    19 %
    Only those who have notified you that they are staying at nearby hotels close to wedding : (8 votes)
    50 %
    Only mail out a newsletter and info for oot guests before wedding : (1 votes)
    6 %
    Have a plenty of newsletters ready at hotels where guests are staying : (3 votes)
    19 %
    Other. Please explain : (1 votes)
    6 %
  • Post # 3
    Member
    3943 posts
    Honey bee

    @RoyalPurpleBride:  Did you set up a room block at a hotel? We chose one hotel and they sent me a list of how many/who is staying in our block. So I made that many bags, and a few extra just incase.

     

    Post # 4
    Member
    1361 posts
    Bumble bee
    • Wedding: September 2012

    I would say if they are staying at a hotel, they should get a bag.  If they are not staying at a hotel, they don’t get a bag, regardless of how far they are travelling.  The point of the bag is to provide snacks, water, and emergency stuff for people in hotels, but if they are staying with friends/family, they are covered (at least theoretically).  We only did bags for people who booked in our hotel blocks.  Otherwise, we figured, they were too hard to track down.

    Post # 7
    Member
    570 posts
    Busy bee
    • Wedding: November 2012

    Do you have a wedding website? Did you include the website anywhere in your invitation suite? Did you have any hotel blocks set up? You could make a page for “out of town info” and then refer everyone to your website… it’ll be a disaster trying to get a count of hotel rooms and then dropping off all of those bags in the week before the wedding. At least getting something together for the bridal party would be nice, since they’re putting the most money and time out to be there for wedding events.

    We have wedding blocks at two hotels, and about two weeks before will call to find out how many people are staying after the wedding. We’re going to get bags at the dollar store, bottles of water at BJs, single packs of Advil, packs of gum, little chocolate candies, other random stuff that we can get for low prices, and a printout with a note from us and the addresses/directions between events. If someone is staying elsewhere, that’s on them. I figure we are going to have a million things going on and can’t worry about every single person. Most hotels provide those amenities these days anyway, and most people have GPS or have navigation on their cell phones.

    Post # 9
    Member
    3887 posts
    Honey bee
    • Wedding: September 2011

    I would draw the line at guests staying in the hotel where you have the block. Maybe (just maybe) include guests at a second hotel if there’s a good bunch of them in that second hotel.  If you have a block, the hotel can give you a list of who has booked into it, and will hand out the bags for you, usually as guests check in but sometimes they have housekeeping leave the bag in the room before the guests arrive. Without a block list, it becomes a logistical nightmare to figure out who is staying where, and get the right number of bags to the hotel, identify whose name the booking is in (I’ve not changed my name post-marriage and most of our hotel stuff gets booked in my name, not DH’s, so for the wedding we’re attending this weekend, the hotel has never heard of him), etc etc plus the front desk won’t be as co-operative in handing them out if you didn’t set up the block because they would have to find every single guest reservation and edit it to show that they need to give out a bag.

     

     

    Post # 10
    Member
    3943 posts
    Honey bee

    @RoyalPurpleBride:  If it were me, I would just contact the hotel that you have a block through and leave enough for your guests there. Trying to track down where everyone is staying is going to be a huge pain.

     

    Post # 11
    Member
    1549 posts
    Bumble bee
    • Wedding: November 1999

    I would make a gift bag for anyone staying at the hotel where you have a block. You will make yourseft crazy if you try to track down where everyone else is staying. 

    Post # 12
    Member
    672 posts
    Busy bee
    • Wedding: November 2012

    I am only making oot bags for guests staying at the hotel the wedding is at (the room block is here) 90% of our guests are staying at the hotel so we made one for everyone that booked a room. A lot of people are sharing rooms so we only have 38 bags.  I feel like I should make 2 bags minimum for room but I dont feel like going through the extra hassle! lol

    The topic ‘Help! Out of town bags’ is closed to new replies.

    Get our weekly roundup of the best of Weddingbee.
    I agree to receive emails from the site. I can withdraw my consent at any time by unsubscribing.

    Find Amazing Vendors