Post # 1
OK! This may be premature, but I’m trying to set up a calendar for the next 18 months and I don’t know exactly how to handle this.
We were planning on getting married Feb 3rd, 2014. This will likely change because I’m running up against snags. We are having a destination wedding in Mexico. The company we are flying with only offers flights twice a week to the resort area we are going in 2013 (the airline can not be changed). As it stands now, they only fly on Friday and Monday of the week, Friday does not give us enough time to meet with wedding coordinator at the resort & Monday is the day of the week February 3rd falls on. SO…we’re currently considering changing the date to February 5th. HOWEVER….
The flight schedules change year by year. So what is scheduled for the 2013 schedule my not be what is scheduled for the 2014 year. They will not announce the 2014 schedule until late May, 2013. Why is this a problem??
Well, we were hoping to get Save the Dates out 10-12 months in advance to give friends/family the most amount of time to save. If the schedule changes, it could cause our selected date to become impossible to accomodate. I’d rather avoid the whole scenerio of sending out amendments!!
If however we wait for the airline to release their schedule, we’re going to be below the 8 month mark after the Save the Dates are assembled and mailed. Which really doesn’t give some of our less financially stable invitees time to save. We’ve already mentioned to everyone we want in attendence that the first week of February is when we’re planning. The STD’s will be formalizing this.
What is fair in this situation? Could you send a “Save the Week” and provide actual date on formal invitations which will be sent out after schedule release??
Post # 3
I’d do a Save The Week option 🙂
Post # 4
Why can’t the airline be changed? A lot rides on the date and when flights are booked and everything else. They need to get time off from work, figure out child care if needed. This makes it really tough… hopefully someone can come up with some suggestions…
Post # 5
@musicalrose: Am I doing the math wrong? Isn’t May 2013 (when the new flight schedule is announced) 9 months ahead of Feb 2014 (when you want the wedding)? And you’re saying you want save the date’s out 8 months ahead of time? Doesn’t this give you an extra month leeway to account for the time it takes to have the cards printed? I am either an idiot who can’t count or I’m missing something here lol
Post # 6
Oh, it does look like earlier in the post you say that you want the STD’s out 10-12 months ahead of time, and that you think it will be less than 8 months ahead when you are able to send them. Is there some reason why you can’t travel on a different airline? I imagine some of your guests will want to take more time off then others and you’ll probably have people arriving on different days for the wedding anyway, so I’m not sure how much you really need to worry about one specific airline’s flight schedule. As long as there’s other flights that are available and it’s not an obscure/hard to get to location it should be fine to have it on whatever day you want. I would keep in mind when it’s easy for people to get time off work and things like that. Weekends might be better for a lot of people for example.
You’ve already told everyone that you’re hoping for the first week of Feb 2014 so they know they need to save money for the trip and ask for time off work, etc. so I’m not sure if you really need to formalize it with a STD super early since they already have a general idea of what to expect. Since you’ve told them roughly when you want the wedding (and they can plan accordingly) I wouldn’t send the STD’s until you have the date finalized. Also, since they know already what you’re trying to do, I think sending them after the flight schedule is released in May would be fine.
ETA: I just thought of something else. If you have your wedding in the middle of the week (the 5th) and there’s only flights available on Monday and Friday then you’re forcing your guests to stay an entire week (would have to come on Monday and not leave until Friday). I don’t know your situation, but that might be too much to ask from some people. However, if you have the wedding on a weekend (Saturday for example) then your guests can arrive on Friday and go home on Monday, which would require them to take far less time off work for your wedding. That won’t matter much if there’s other airlines for your guests to choose from though. Just something else to consider 🙂
Post # 7
I would email or call the family members/friends who you really want to be there and let them know…or maybe write in an informal ‘save the week’ on your holiday cards this year!
Post # 8
I went save the dates out 8 months before.
I don’t like asking people to save a week, when really they only need to save a day or two. It is a little self important for my tastes.
I would start spreading the word though. People will know about the event if you talk to them, and then you can send the formal STD as a formality.
I also don’t understand why you MUST fly a certain airlaine. Is it cause you get a discount or something if people book on yours? Cause you can’t really make me book your airline. I would probably book which ever was cheaper, which is probably a last minute deal.
Post # 9
First and foremost, I feel that you need to know that the flight/ airline you and your husband will be taking is most likely NOT the one your guests will be taking, especially since the airline only flys out two days a week. The bride and groom can provide their airline information to guest, but in no way are guest obligated to go on that date, or to take the same flight.
For the destination weddings I’ve been to, the bride and groom fly out to the (lets say Saturday wedding) on Wednesday… and most of the guests fly in thursday night or friday. I’ve always found my own flight to destination weddings, that way I can accomodate MY schedule and MY finances.
All that being said, I would send out the save the dates for your wedding DATE, and worry about your flight later, because realistically, you two are the only ones it effects (unless you were flying to a private island that required privately chartered flights). If your family is aware its a destination wedding, you should be fine waiting 8-9 months to send the save the date, although personally, I do prefer longer to plan my vacation time accordingly (especially if it’s in February, because then I can plan to “roll over” some vacation time, otherwise I’m taking my vacation 2 months in to the new year.. and that makes for A LONNNNGGGGGG year.
Just my 2 cents… hope it helps.
Post # 10
I realize not everyone will be flying out of the the same gateway. However having said that, of the 28 we are inviting all but 24 will be flying out of the same airport and most likely at the same time. In fact we are arranging for group transportation to/from the airport due to the interest expressed by our guests. All invited have also indicated that they will be joining us for the entire week and want to travel with “the pack”. We are thus working with a reputable travel agent to arrange travel arrangements. The four attending using other gateways will be offered the services of our agent, but like any of our guests are able to book their own vacations through their own means should they want to. We are not forcing people to travel within our dates, with our carriers and such. What we are getting for feedback from them however is that they want to travel as a group.
As for inflexibility with air carriers, we are using a low-cost carrier which offers amazing service and is one of only two carriers that fly out of our gateway and which also offers a package to our wedding resort (which is nostalgic for us). The other carrier is Air Canada, which for all you non-Canadians, is way over priced and the experiences we’ve had flying with them have included horribly rude service.
As for math… The 2013 schedule was released May 28th, 2012. My STD’s are passports with multiple pages and will take a week or two to print, assemble and mail. So, realistically if they release the 2014 schedule at the same time next year, I can hope to get the STD’s out mid-June, hence where I got 8 months from.
Anyhow, thanks for the feedback. It’s food for thought.