Post # 1
Hive, I need your help in coming up with a good way to help my guests carpool. Our wedding is basically a destination wedding for 90% of our guests. It’s also in a location that is 25min outside of Asheville, which has an airport that’s pretty expensive/doesn’t have a lot of flights. The 3 other airports that are available are 1.5-3 hours away from the wedding location.
I’ve gotten a couple questions about knowing if someone could pick someone up from an airport 3 hours away the day of the rehearsal or carpool, and if someone could drive someone to and from the wedding from Asheville.
We’re trying to figure out a way to orchestrate carpooling for guests, and I was wondering what you all thought about turning the guest book feature of our wedding website (which not a single person has used) into a carpool board. Any thoughts on that, or other suggestions?
Post # 3
I would look into the cost of renting a shuttle or something similar for the airport that most of your guests will most likely use. If I could work it into my budget, I’d offer the shuttle as a way to get to the wedding. It could run once, and guests could wait for it or just rent cars.
If you can’t afford a shuttle, I’d put a section on your wedding website called “Carpools Save Gas!” where guests who wanted to work together to drive to the wedding could.
Post # 4
@peachacid: Yea I definitely can’t afford a shuttle to and from an airport 2.5 hours away!
Post # 5
HOw about opening a google doc set up so people can input their own information.
Name, email, phone number, estimated arrive time, number of people then give everyone editing permission (youd need to collect emails from them)
Post # 6
@LaurenKK: Did you check? I have no idea what it would cost.
OR you could offer a shuttle from the closest airport…
Post # 7
I think your idea of using the website for a carpool information is a great one. Each guest can post their arrival information and leave their contact information.
Other than that, I would stay out of it and let people make their own arrangements. They are adults and can make their own plans.
Post # 8
This wedding probably already passed, but I second the google docs approach. Its super simple, easy to use, but can be a little confusing.. if you just google “carpooling spreadsheets” a template pops up. Or you could create a private carpool signup sheet on http://www.groupcarpool.com it is less flexible than a spreadsheet but might suit your needs!