(Closed) Hotel accomidations

posted 8 years ago in Destination Weddings
Post # 3
Member
24 posts
Newbee
  • Wedding: August 2010

I believe you just need to call the hotel and ask them if they will hold a block of rooms for your guests. Some hotels will give you a discount on the rooms others will not (at least that’s what I have found in my searching). They will hold the rooms up until a certain date so just make sure that they tell you when they will release them so your guests can book their rooms before then! Hope this helps!

Post # 4
Member
1901 posts
Buzzing bee
  • Wedding: June 2010

It depends on how many guests you are expecting and what type of hotel options there are as well. I’m getting married in prime tourist season in a mjor tourist town. When I called the hotel that shares a parking lot with our venue, the salesperson told me that they could not offer as  low a price on a room block as people could get online. I want my guest to get the best deal possible, so I just posted on my wedding website the link to the hotel’s website. I just need to make sure my guests book before it fills up.

Post # 5
Member
158 posts
Blushing bee
  • Wedding: January 2018

You will be able to reserve a “block” of rooms in many hotels, you may want to select more than one price range to give your guests an option.  Be sure to inquire about how long the rooms are blocked for; I just attended a destination wedding, and the “room block rate” was not held as long as the RSVP deadline, so late respondants missed out.  This is an issue in “tourist seasons” at times.  If you are considering OOT bags for your guests, it’s MUCH easier to coordinate if they’re staying in close proximity, ideally one or two places. 

Post # 6
Member
305 posts
Helper bee
  • Wedding: April 2010 - Wyndham Sugar Bay Resort, St. Thomas

I am getting married in St. Thomas and wanted everyone at the same hotel, but I wanted them to all have options.  I found a hotel that offered both all-inclusive and non-all inclusive.  I called the hotel directly and looked into getting a block of rooms, but they had very strict restrictions.  We would have had to sign a contract with a deposit.  We would have had to reserve a minimum of 10 rooms and if all 10 weren’t filled, we’d still have to pay for them.  They also had a minimum number of nights that had to be used- we had to guarantee that at least 30 nights would be paid for between us and our guests.  This was hard to agree to considering some of our guests are staying 3 nights, some 7, etc.  They also had a bad cancellation policy where we would end up paying a ton of money if anything was cancelled early on.

In the end, I found a wonderful travel agent that specializes in destination weddings and she matched the quote the hotel gave us and she gave us no minimum requirements, travel insurance, and no cancellation policy.  I have no idea how this all works from her end, but she has been a godsend.

Post # 7
Member
606 posts
Busy bee
  • Wedding: September 2010

Yep, mcboyle is right. You just call a few hotels in your area and ask them about blocking off a set of rooms. Most of them do blocks in chunks of 10 rooms. They will put your wedding party/last names on the block so that when people call and say “I’m going to the Jones wedding” they will usually  get a special rate and such. If you do a couple of hotels, it’s nice to get them in a range of prices so people can choose. Make sure to put on your wedding website (or let people know by word of mouth), what hotels have rooms blocked off and what name(s) it’s under. You don’t pay for these rooms yourself – you are simply being a good hostess by setting this up so people don’t get screwed last minute on trying to get a hotel room at a decent rate. 🙂

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