(Closed) Hotel Block Question

posted 6 years ago in Logistics
  • poll: Should I contact the hotel about blocking more rooms?
    Yes, go ahead and contact them. : (13 votes)
    57 %
    No, wait until you're closer to the wedding. : (7 votes)
    30 %
    Other (Explain below) : (3 votes)
    13 %
  • Post # 3
    187 posts
    Blushing bee

    Does your hotel have a deal where they only have a certain number of rooms blocked out but even if the block fills up guests can still get the wedding rate (if rooms are available at the hotel)?  When are you sending invitations? 

    In the beginning, our hotel would only let us block 10 rooms.  Before we sent invitations, we had 25 rooms booked so now they are letting us add 5 rooms to the block every so often when needed.  I was very stressed about this issue and definitely wanted to have more rooms blocked in the beginning but things seem to be working out.  I guess that this isn’t really advice and that I would error on the side of making sure there are enough rooms and maybe try to block 5 more for now.

    Post # 5
    4194 posts
    Honey bee
    • Wedding: July 2012 - Baltimore Museum of Industry

    Did you figure out how many guests might use the block, vs. staying with relatives, etc.?

    Post # 6
    1736 posts
    Bumble bee
    • Wedding: October 2012

    The hotels that I blocked at had a max. of 30 rooms at each hotel (I believe it was based on a certain percentage of capacity). I don’t think I’ll need 60 rooms for Out of Town guests (as we have family in the area that some will stay with and immediate family is staying at the venue’s little cottage B&B’s) but they said that guests have until 3 days before the wedding and then they release whatever rooms are left to the general public and the going rate. That seemed more than fair to me, so I booked the max. number allowed and called it a day!

    Post # 7
    674 posts
    Busy bee

    Most hotels will allow you to bump up the number of special rate rooms as you get close to filling them. You might want to call and ask at what point they suggest it. With 10 rooms still out there, they probably won’t advise you to increase the number quite yet. If you get up above 15 rooms booked out of the 20, then they are more likely to suggest adding another 5 on. I know quite a few hotels will let your guests use as many rooms as they want at that price since they gave you the lower rate knowing that they still make a profit at that mark simply because of the volume of rooms filled.

    Post # 9
    878 posts
    Busy bee
    • Wedding: July 2012

    I think it’s reasonable to ask for at least 5 more rooms. The way my block works is that they will drop the reserved rooms at a certain point, like a month to 3 weeks out if they haven’t been booked. I would check with your hotel on their policy and I would book several more rooms if there is no penalty for having too many rooms blocked.

    Post # 10
    16217 posts
    Honey Beekeeper

    Keep an eye on it. If you get closer to your max, I’m sure they’ll let you add some more rooms.

    Post # 12
    1361 posts
    Bumble bee
    • Wedding: September 2012

    As long as you don’t have to pay for unbooked rooms, I say add as many as they’ll let you.

    Post # 13
    3886 posts
    Honey bee
    • Wedding: September 2011

    Some hotels will do a smaller “courtesy block” where there is no contract required. Generally this gets you less than 10 rooms blocked and might require a slightly higher rate.  I would ask the hotel for a courtesy block rather than extending the contracted block, unless your guest list changed radically from when you made your contract.

    Post # 15
    828 posts
    Busy bee
    • Wedding: September 2012

    When I arranged the block, we discussed this and said that we would revisit the number of rooms two months prior. A lot of people will wait until much closer to the wedding to book their rooms.

    The topic ‘Hotel Block Question’ is closed to new replies.

    Find Amazing Vendors