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maybe you could talk to some of your guests and see where they'd like to stay? close to your family or close to the hotel. i think it's nice to have a hotel block so everyone can be together.
No. Many people don't block hotels at all. I've never encountered hotel blocks at all as a guest, nor has anyone else I know. Guests are responsible for taking care of their own travel and accommodations.
I posted this same question last week about whether or not to block rooms. I'll post it so that you can see people's responses.
I have been to several weddings 1-2 hours away with hotel blocks. Not everyone wants to drink and drive when a taxi is just too far. When you do a block you usually can get a discount of 10-15% off the room rate for your guests. Also guests feel comfortable staying in the same area in a hotel someone has recommended. While blocks are not necessary, they are courteous. I would block near the reception venue
What I did was call the hotel closest to the reception hall, told them I excpet like 100 people to stay there, and what could they do for me? They gave me a discount wedding code to tell people to use if they want to book a room there. (Comfort Suites) They even sent me out little cards with the hotel info on the front and discount code on the back. I jus tucked them in the invites.
As a Floridian living in NYC, most of my side will be coming in from out of town. I think having a block of hotel rooms for out of town guests shows that you have gone that extra step to make those traveling feel at home.
Since you are not expected to pay for their rooms and they do not have to stay at the hotel you do not have much to lose. It saves them a step of having to research which hotels are nearby if they decide to stay in one. Also, we plan to provide welcome bags upon checkin with small snacks and convenience items as well as schedule of events and nearby items of interest.
Something else you can consider to solve the alcohol dilemma is providing a shuttle van from the reception back to the hotel if you choose the 30 minute drive option.
I personally really appreciate a hotel block. It lets me know where to stay in a new place, and it usually saves a little money.
I would recommend the location closest to the reception. I am super nervous about driving after having anything to drink.
However, if the block requires you to put down money, that is a little much. Find a place that will reserve rooms, then release them if they are unbooked.
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We are having our ceremony and reception in one place, about 30 minutes away from where we live now. Everyone on his side of the family is from there, so they will just drive the 30 min home afterwards.
My family is from about 2 hours south.
I can't decide if we should block hotels in both the town of the event (still a 10 min drive to hotel from event) or block hotels in the town where we live (30 min drive but tons of options for hotels) or NONE at all and let guests choose where to stay?
What do you think, is hotel blocking necessary? If so, where should I do it?