Post # 1
I am trying to block out some hotels for our wedding. We will be having alot of out of towners, since I am originally from Cleveland, and we are getting married in Chicago.
Anyways, I was very careful to chose a reception hall that was close to hotels! Now there are many hotels to chose from. How do I pick? How many should I chose? How many rooms should I block off? We are expecting 175 guests, and maybe 100 would be out of towners. Also, I wanted a budget hotel and a nice hotel, because some of my family and friends are more budget conscience, but maybe some would like to stay at a nicer hotel for the night.
Thanks so much!!!!!
Post # 3
I filled out a survey with the New Orleans Convention and Visitors Bureau and they sent my information to a bunch of hotels. I just picked the ones that were cheapest and most convenient. You might want to check and see if they have something similar. I picked a cheaper hotel and one that was nicer.
Post # 4
Sounds like you’re on the right track! I definitely agree with choosing hotels in different price ranges so that all of your guests can find something that works for them.
You’re thinking 100 out of town guests? Are they mostly couples or any families? If it’s mostly couples, you’re looking at 50 rooms for them. Fewer if there are families in that mix.
I’d call your top choices in hotels and see if they have a limit on how many rooms you can block out at once. You can always start with a certain amount (say, 15 rooms each at two hotels or 12 rooms each at three) and then add more if you find they’re filling up.
Or, if you book too many rooms, the hotels will simply “release” those rooms approximately four weeks or so before your wedding so that others can book them.
Post # 5
It’s pretty standard to choose 2-3 hotels in varying price ranges. Keep in mind that hotels are only willing to hold a certain percent of their overall capacity (so maybe 20-30 rooms depending on how large the hotel is). I ended up choosing two hotels. One budget hotel and one mid-priced hotel. I wanted to make sure that my guests could feasibly afford the over-night stay as well as have options. Some people are willing to go budget; others will want to stay at a nice place like you said. Having a range of options is best!
I blocked a total of 50 rooms at hotels (mainly because the hotels didn’t feel like they couldn’t handle an overages as it isn’t a busy season for their area). I did 20 at the budget hotel and 30 at the mid-range (but you could split it however you like)!
Post # 6
We selected two hotels that had different perks, but offered the same rates. One gives free parking but is further away, one has expensive parking but is 2 blocks from the venue. My wedding is in the heart of DC and I got hotel rates negotiated to less than $100/night, so it was a success!
We have 10 rooms at the further hotel blocked, and the close hotel is unlimited based on availability.
Post # 7
Thanks girls! I will make sure to ask the hotels if they have a maxiumum on rooms I can have. I just don’t want to pay out of pocket for anything!
Post # 8
@Happilyevaafter5: yes, just make sure that you don’t have to pay for rooms that aren’t reserved. Different hotels have very different policies.
Post # 9
You should give your guests a variety of hotels all different prices. I would at least do 2-3 different hotels and alot of them you can only hold up to 20 rooms so you may need 2-3 hotels for your guests.
Post # 10
Agree with PPs, use your city’s resources! If they have a tourism board, ask if there are any incentives to using them to book hotel blocks (our city offers a $200 gift card if you book 20 rooms using their referral).
I’d compare hotels in the area and find at least two options, with two different price ranges (high and low) and make sure their reviews are at least decent on places like http://www.tripadvisor.com.
Lastly, compare hotel perks! Marriotts often run free shuttles (when available). Most hotels offer a free room for the bride and groom if you book XX number of rooms.
Post # 11
I would start calling around and asking what their policies are. I can’t block out hotel rooms where we’re getting married because all the hotels have their own reception places that we’re not using…so we can’t block out hotel rooms there. SO ANNOYING!!!
Post # 12
I would start on hotels.com and search for hotels around your area. I would block rooms at two-three hotels, giving your guests a range in prices.
Post # 13
I just included a list of some hotels that were close to my venue. We didn’t block off any rooms because I found that you could find the rooms cheaper online than at the blocked off price. They really didn’t offer us any sort of deals.