(Closed) Hotel Blocks

posted 9 years ago in Logistics
Post # 3
Member
162 posts
Blushing bee
  • Wedding: September 2009 - The 19th Century Club

I just called up the hotel, explained what we were looking for and he quoted me rates for the different rooms, I decided on how many I wanted and he provided me with the date they’d be held to and the information to share with my guests in order for them to book them under our block. After the specified date (about 3 weeks before the wedding) any unbooked rooms within our block will be released and our guests will not be able to book them for the special rate.

I’m working with a small, independent historic hotel, so this process may be a bit different with a larger hotel change…but overall, a painless process 🙂

Post # 4
Member
57 posts
Worker bee
  • Wedding: August 2009

My process went the same as stiletto. You call and block off the rooms. I did have to sign a contract, but it’s not to guarantee that all of those rooms will be booked or to hold me monetarily responsible, but just to verify that I understand how many rooms are promised and what the rates are. I hope that’s helpful! Also, I made sure to visit the hotels since I wasn’t familiar with the exact location and wanted to verify that the rooms and service were up to our standards. I would definitely suggest doing the same if you’re not too familiar with the location.

Post # 6
Member
57 posts
Worker bee
  • Wedding: August 2009

I officially offered guests 2 nearby hotels. 1 is a Hilton Garden Inn and is very nice, including offering a free shuttle to the wedding site and passing out the out of town bags. The other is a W Hotel, which is very hip and young and offers the same services as Hilton Garden Inn, only slightly more upscale.

 I put links to other hotels nearby that they could use for price sake, but that was about it. I felt like 2 was enough in terms of price comparison, but if you want to offer at least one other option, I don’t see that as a big deal.

 For the group airfare, I hadn’t even tried that. I wish I would have thought about it! Maybe ask a travel agent for that advice and see.

Good luck!

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