Post # 1
I’m running into some concerns with trying to figure out a room block. First, we know we’re going to have a shuttle to take our guests from the hotel to the venue (ceremony and reception are at the same location) and then back again afterwards. FI wants only one hotel for the shuttle to make runs to and from. I’m trying to figure out what hotel to book.
There’s a nicer, “higher-end” hotel (Hotel A) that with our group rate, would be $160. However, we can blatantly see that there are cheaper rates on the hotels website as well as sites like priceline, expedia, etc. There is also a cheaper rate for booking in advance. I would be terrible about getting a room block at Hotel A, and telling our guests to enter our code to get a rate of $160 when they could simply google to find the same room cheaper. Also, I do think $160 is kind of high.
There is another hotel (Hotel B) that is not quite as nice, but the ratings don’t seem to be bad. It’s just one of those hotels that you book just for a bed for the night rather than a nice experience. The price here is $115, which seems to be the cheapest price anywhere on the internet for Hotel B. The “problem” is, it’s not the nicest hotel. I don’t want to recommend this hotel to guests and tell them this is where they should stay so they can use the shuttle, if the hotel isn’t all that nice.
I’ve also toyed with the idea of just not doing room blocks and just putting links on our website to hotels in the area and letting guests choose. However, we still plan to have the shuttle, so I feel like we still need a base hotel for the shuttle to run to and from. I’m also nervous about taking the chance of not getting a block of rooms because our wedding is on a Saturday in June in a VERY tourist-type area.
What do I do!?
Post # 3
How far are the two hotels from each other? I know your FI said he only wants it going to one hotel but if they’re close to each other I think you should see if it’s possible to stop at both.
If that’s not possible or your FI is adamantly against it I would really prefer the $115 hotel. I’m going to spend less than ten hours there and those ten hours are going to be spent sleeping so I don’t care if the hotel isn’t as nice. As long as it’s clean I’m happy.
Post # 4
@MrsBeck: literally half a mile (actually less, google maps said 0.4) away from each other.
Post # 5
Why do you have to block book rooms? That’s not your job. You supply the shuttle – have it stop at both if you want, or the higher end one that people can get for less?
Personally when I book a hotel for 1 night for a wedding, even $100 is high…
We let guests book. Our reception venue had hotel rooms that cost around $140/night and were literally upstairs. Around half our out of town guests chose this option. We also listed local area hotels which cost $40-70 per night. Many people stayed at these and took a cab back ($10-15).
Post # 6
I’d go with Hotel A, the nicer one.
Organize for a Block of Rooms to be available at a “Group Rate” of $ 160 and on your Wedding Website put the following notation:
We haver arranged for a Block of Rooms to be held at Hotel XYZ for the Paisley Wedding (you will need that info to get the Group Rate). The rate is $ 160, this is the rate the Hotel Quoted to us for our “Group Rate”… you may do better on your own if you are a Hotel Loyalty Member, book thru a Discount Website, etc.
We have also arranged for a Complimentary Shuttle to and from the Reception outside of Hotel XYZ. Even those who choose to stay elsewhere, can certainly use the Shuttle for transportation.
What people choose to do then is all up to them.
Hope this helps,
Post # 7
@Spideykiss: Our wedding is in a very high tourist area, so we wanted to block rooms to make sure it doesn’t get booked. We don’t want to set the shuttle to run from a hotel only to have the hotel book up if we don’t get a block.
Post # 8
I would block rooms at both to let your guests make that financial decision, and then have the shuttle stop at both, like a loop. Hotel A –> hotel B -> venue
Post # 9
Given the distances, you don’t need to finalise the precise shuttle details until much nearer the event. That way, if guests book at Hotel B, the shuttle starts from there. Although again, given how close they are, would it not be easier to send it to both locations if you have guests staying at both hotels? Only I wonder why your FI is so determined to only have one pick up point. But anyway, ss your wedding gets nearer you’ll have a much clearer idea where people are staying and you instruct the shuttle company accordingly.
Personally, if I’m only spending a night in a hotel in order to attend another event, I’d be a lot keener on spending less money than I would worrying about high end hotel facilities at a much greater cost. That’s assuming that the cheaper hotel isn’t an utter flophouse, of course!
Post # 10
@PaisleyMedic: Honestly, as a wedding guest for one night I would rather be in the cheaper hotel. I am probably dropping my bags off, coming back to sleep, and leaving in the morning.
What makes it less nice? Decor stuck in the 80s? I don’t mind if the experience isn’t as good as the more expensive one, because I’m not going to be there long enough for it to make a difference.