(Closed) Hotel Room Block Rate Ends Thursday-Nobody is using it?

posted 5 years ago in Logistics
Post # 3
Member
790 posts
Busy bee
  • Wedding: November 2012

@Bostongrl25:  Instead of putting a message on your FB page can you send a group private message to your guests? I did that when I originally wanted to let people know about the hotel blocks I had set up, and within a few days of sending the note, pretty much everyone who was planning to come had booked a room. I would just say that you wanted to give everyone a heads up that the room block would be released on Thursday and for anyone who was planning to come and had not booked a room by Thursday, the rate would double. And maybe add that you just wanted to give people a reminder so no one was caught unaware/surprised by the increase in price. If you send a group message, it’s not really “personal” in the sense that you’re not putting anyone on the spot, but you’re still letting them know. As a guest, I would appreciate the heads up if for some reason the hotel issue had slipped my mind.

Post # 5
Member
3886 posts
Honey bee
  • Wedding: September 2011

I wouldn’t send this kind of message by facebook. Send an email reminder. 

Post # 6
Member
8884 posts
Buzzing Beekeeper

We had a similiar problem!  Half of my DH’s family is 4 hours away, the rest is 8 hours away.  Nobody was using the code. We reminded them once and then we decided that we couldn’t babysit grown ups.  If they didn’t reserve the room it was their own fault. 

Post # 7
Member
1736 posts
Bumble bee
  • Wedding: October 2012

Honestly – if they can’t get their acts together, you shouldn’t stress about it. You did what you were supposed to do and if they don’t take advantage…que sera sera! If it makes you feel any better…at last check…only 4 rooms were booked one of our hotels and only 6 at the other. And we are in the same boat. It’s a destination wedding (2+ hours for 85% of our guests) that requires a hotel stay. I already know that most of FI’s family decided to go with a different hotel chain than the two I negotiated rates at…so fine with me!

Post # 8
Member
790 posts
Busy bee
  • Wedding: November 2012

@Bostongrl25:  I think you could just say something like “Hey everyone; I hope you all are well. For anyone who is planning to come to the wedding, I wanted to let you know…” I don’t think this would be seen as putting people on the spot, because it’s not a message that requests a response. 

Email is good too, but I know that I didn’t have the email addresses of all my guests (like my aunts and uncles), whereas most of them were on my FB list and everyone was at least related to someone on my FB list, so it was by far the easiest and quickest way to communicate with people. But I definitely would only do a private message, which is pretty much the same thing as an email, and not put anything on your page that would be visible to everyone.

Edit: I agree you shouldn’t feel obligated to remind people, but if it were me I’d probably want to send one reminder and then be done with it. My main concern is a sell out situation because of some big events going on the weekend of my wedding, but if the place you’re getting married is not likely to be super busy that weekend, then that shouldn’t be a concern for you.

Post # 9
Member
1361 posts
Bumble bee
  • Wedding: September 2012

Definitely don’t put it on facebook.  We sent a mass email about a couple days before the hotel block expired.  It was before the RSVP deadline, so many people hadn’t responded.  I just sent it to remind people, and no one replied to the email, but some people did get to book in time because of the reminder!  I don’t think anyone was upset or offended.

Post # 10
Member
831 posts
Busy bee
  • Wedding: May 2013

I think an e-mail or a facebook message (which is essentially the same as e-mail) is a fine way to do this.  Just don’t do it as a status update. And make sure the people you send it to were actually invited.

I think it’s nice to give a friendly reminder (just one, then drop it though).  People are busy, they forget.

Post # 11
Member
1217 posts
Bumble bee
  • Wedding: November 2012

@MsMindle:  +1. Que sera sera! The people I’d be most concerned about booking their hotel rooms are your immediate family members, since they may have other wedding-related expenses and may be busy helping ya’ll plan the wedding. I would make sure they’ve all booked their rooms and then not worry about it, unless there are specific guests you know haven’t RSVPed and who are definitely strapped for cash. But you don’t need to babysit them, don’t worry about it!

Post # 13
Member
55 posts
Worker bee
  • Wedding: August 2012

we had this happen to us as well. we put three different hotels on hold with different rates, and had a shuttle bus organized that dropped people off.  A lot of people didn’t book in time or they booked at the wrong hotels.  We had the information on our website, on the invitations and I was also spreading this by word of mouth along with my mom.  In the end, I figured, if people couldn’t be bothered to read or get right on booking the hotels, they didn’t need the cost savings that badly, otherwise, they would have done it right away.  I realized (amongst may other things :P) that this was something I should just let go and let people take care of themselves.  If they weren’t going to use the resources I gave them that’s unfortunate but in the end, I had bigger fish to fry!

Post # 14
Member
1278 posts
Bumble bee

We have an out of town wedding this weekend, and we didn’t book at the reserved hotels.  First off, we are staying with friends, but if we weren’t, we would have gone to an even cheaper hotel than they had blocked off.  Also, my parents went to an out of town wedding last weekend, where it was a 3 hour drive one way.  They choose to drive home afterward instead of getting a hotel.

I wouldn’t worry about it too much, it isn’t your job to babysit your adult guests, and they most likely found another place to stay.  If you do a reminder, not a facebook status update, messages and email are much more appropriate!

Post # 15
Member
672 posts
Busy bee
  • Wedding: November 2012

Im having the same problem with ours but we stilll have a few weeks to go! 90% of our wedding guests live 2+ hours away and havent booked a hotel room.  I put the information on my wedding website and posted the link to my facebook page and just said anyone that is planning on coming to the wedding dont forget to book your rooms before they sell out or are no longer available! it seemed to work because I would get messages from people after saying oh ya  iwill be booking my room this week….then they never do! I am not babysitting anyone anymore though!

Post # 16
Member
1779 posts
Buzzing bee
  • Wedding: August 2010

Also you should try calling the hotel and asking for an extension on the room rate.  If they think they are getting a lot of business for you, they will probably do this for you. (sorry if someone else suggested this, I missed it)

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