(Closed) Hotel Room Blocks

posted 10 years ago in Money
Post # 3
Member
192 posts
Blushing bee
  • Wedding: July 2008

I signed a contract that started off with hotel blocks of 10 at each hotel (using two different hotels). If it turns out we need more rooms, each hotel will gladly increase our room block without any fee. We are also releasing the block 3 weeks before the wedding.

And I used Ms. Peacocks idea for our RSVP’s asking that my guest let me know which hotel they are staying at (even if they choose somewhere other than where I’ve blocked rooms)

 

 

Post # 4
Member
62 posts
Worker bee
  • Wedding: April 2008

i think it depends on where you are having your wedding. its nice to block hotel near or at your wedding ceremony/reception site. but if it is expensive, its nice to give guests a cheaper option. i’m in manhattan and have blocked 4 hotels for 200 guests, about half of whom are from out of town. that’s because blocks could not be made for much more than 20-30 guests each, and also because nyc hotels are generally very expensive and range widely in price. where are you getting married? are you getting married at a hotel? are your guests working individuals or college/grad students who might not be able to afford higher prices?

Post # 5
Member
1458 posts
Bumble bee
  • Wedding: August 2008

They normally have a person at the hotels that does this kind of work – I have a ‘contact’ who I talk to specifically about this. I just called the regular line, told them I needed to book rooms for a wedding block and I was patched right hrough to her.

I am using Marriott and Residance Inn by Marriott and they have minimums. 15 rooms in each, and they are only held until 1 month before the wedding – plus as an added bonus if 15 people book at the Marriott in our block Mr S and I will get our room for free that night.  

Post # 6
Member
212 posts
Helper bee

i looked at my guestlist and tried to guestimate how many out of town ppl would come to my wedding and need hotel rooms.  it amounted to about 20 which is a pretty "small" block so i decided to just block off rooms at one hotel.  my venue had a hotel person they outsource to and she basically surveyed the surrounding hotels for me.  i ended up picking the one i did b/c it didnt require me to guarantee a number of rooms.  for example, one hotel made me guarantee 85% (which means 17 out of 20 rooms which i was unwilling to do.  the hotel i am currently contracting with doesn’t make me guarantee and it will release the rooms 60 days prior to my wedding date.  fyi – my wedding is in manhattan so some of what i say may only apply to large cities with a lot of hotel demand.  good luck!

Post # 7
Member
7 posts
Newbee
  • Wedding: October 2008

I am doing a block at two different hotels. One is a more expensive resort, more for our family and family friends, and one is a less expensive place, more for our friends, right down the street from the resort. We are expecting about 160 people, mostly from out of town. We have 35 rooms each night at the resort and 12 each night at the less expensive place. We are assuming our friends will probably all bunk up together to cut down on cost. I am not being held accountable for the resort rooms, but I did have to sign a contrant for the cheaper place.

Post # 8
Member
471 posts
Helper bee
  • Wedding: September 2008

I’m also a September 6 bride; I looked extensively into hotel room blocks and found a few things depending on which hotel group you go with.

All groups require the minimum number of rooms to be 10 rooms per night in order to request a block. Some groups will penalize you if you don’t fill that quota; some will not. If they do not penalize and you do not fill it, they will instead charge you or your guests (Depending on your arrangements) the rack/public rate instead. This may become a bit disappointing and problematic if your guests could originally afford the group rate but NOT the hotel’s standard rate.

We decided it was best not to do a group block at all because we couldn’t guarantee where guests would stay and how many rooms would be filled without inconveniencing us and/or the guests financially. If you cancel or edit your group block, you may also be penalized heavily depending on when it is done.

Post # 9
Member
5 posts
Newbee
  • Wedding: July 2008

We blocked rooms at three different hotels.  None of them made us put any money down or promise to fill our block.  The price does not change if we don’t fill it.  Each will release the rooms within 2-4 weeks before the wedding.  Otherwise there is no issue.  For a wedding with 125 guests, many out of town, we booked 10-15 rooms at each hotel.  Because there was no risk, we saw no reason to not put that many aside.

Post # 10
Member
104 posts
Blushing bee
  • Wedding: March 2009

I have a quick question about this: The wedding is about an hour away from Home. With about 60 out of towners do we opt to have them close to the wedding site or close to our home (since many are family). Or give them a choice?

Post # 11
Member
50 posts
Worker bee
  • Wedding: December 2012

There are so many factors involved when figuring out the number of rooms to block for wedding guests. The information below is from this article: http://grouptravel.org/wedding/how-many-hotel-rooms-should-i-reserve-for-my-wedding-guests/

You have to take into account 

  • How many are families have less than four people (1 room)?
  • How many families will need more than one hotel room? How many will need adjoining rooms?
  • How many guests are couples and will only need one room.

What you can do is estimate the total out of town guests coming and use half that number as a guide for how many rooms to block for the wedding. So if you have invited 100 guests and fifty are coming from out of town, you would look to block about 25 rooms.
 
The other thing you can do is start off with hotel block of 10 rooms at each hotel. As you need more rooms, you can increase the block without any fees.

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