(Closed) Hotels for Out of Town Guests

posted 9 years ago in Beehive
Post # 3
Member
162 posts
Blushing bee
  • Wedding: November 2009

no no no… you don’t have to pay for their rooms! you’re just setting aside some rooms that your guests have the option to reserve. the hotel you pick, will set aside a certain number of rooms in a certain area of their hotel specifically for your guests at no extra cost! usually, all the rooms are on the same floor if possible.

Post # 4
Member
390 posts
Helper bee
  • Wedding: June 2009

This doesn’t necessarily mean it will cost you anything.  You can call around and find the best hotels (location to your venue, cost, extras) and reserve a block of rooms for your guests.  If you reserve enough, many hotels will offer discounts for the guaranteed business.  Have a rough idea of how many you may need so that the hotel can give you the most accurate estimate of cost (it can vary depending on the number). Also, make sure to ask about fees, such as: "Will there be a charge for holding them?"  or " Will the discount/fee/cost change if not all the rooms set aside for your party are used?"  Also, you may consider asking if the hotel does or will consider offering a shuttle for your guests to the venue.  Once this has been decided, you can pass the information on to your guests with reminders to provide the hotel with the name of your party so that they receive the appropriate rooms/discounts.  Hope this helps!

Post # 5
Member
21 posts
Newbee
  • Wedding: September 2009

If you make traditional group reservations, you will have to give a credit card to hold the rooms. Sometimes the charge is $100 per room, sometimes there is a less costly flat fee. Make sure each guest checks in with a credit card, though, so you don’t end up with any charges on your card. I’d say, make sure you know who will be needing a hotel rather than just "holding" a bunch of them.

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