Hotel/Transportation- is it necessary?

posted 2 years ago in Etiquette
Post # 2
8387 posts
Bumble Beekeeper
  • Wedding: April 2013

engagedRN:  Almost every wedding I’ve ever been to has provided welcome bags, hotel blocks and transportation for out of town guests, however, I’m sure there are people that don’t provide these things.  I think it just comes down to what is expected in your social circle.  If people are used to taking care of those things for themselves, I don’t see it being a problem.  Since your wedding is so close and you didn’t provide hotel blocks, your guests may be staying at various locations making it difficult to provide transportation.

Post # 3
505 posts
Busy bee
  • Wedding: October 2014

well, it’s nice to do but you don’t HAVE to. you provided hotel information rather than booking a block – gives people options depending on their budget. transportation again is a nice thing, but because you didn’t book a block at ONE hotel, you can’t really do a shuttle or anything. your cab idea is nice in theory but how much are you willing to spend for this idea? hopefully adults can figure out a taxi if they plan on drinking. don’t feel obligated, especially with the time crunch!

Post # 4
24 posts
  • Wedding: October 2015

engagedRN:  I suppose it is dependent on how many people are going to be at the wedding. If it’s a ton of people, perhaps a heads up to the local hotels might have been warranted. If it’s a small amount of out-of-town guests, they should have thought ahead about accomodations. I would never travel anywhere and just assume that I’d be put up somewhere. In addition, if there was a card for a local hotel in the invitations, the guests should have picked up on the hint that they need to handle that themselves.

Then again, if there’s older close relatives, could they stay with you perhaps? About the taxis, I think that’s a good middle ground. Good luck!

  • This reply was modified 2 years, 3 months ago by  janellephant.
Post # 5
42101 posts
Honey Beekeeper
  • Wedding: November 1999

engagedRN:  It is definitely not your responsibility to provide accomodations, nor even to provide suggestions for same, but that was thoughtful of you. People manage to travel and book their own hotels all the time. They will do so for your wedding too. I have always been able to get a better price for a hotel room than that which was provided by any room block.

I have noticed that US Bees seem to be much more concerned with transportation than Canadians. I assume it has to do with the more “lawsuit happy” culture in which they live. I have never been to a wedding where transportation was provided. Local people have cars, OOT’s rent them. Both have the option of taking a cab. Adults can be responsible for their own decisions and plan ahead for transportation to their home/hotel after the wedding.

Post # 6
3623 posts
Sugar bee
  • Wedding: July 2013

engagedRN:  Here’s my view– if you provide alcohol (as in an open bar) and you expect people to drink, then you should expect people not to drive. You should make a way for them to get home safely. You provided hotel information, which was awesome (no need to do a room block, for my wedding it was cheaper not to). As long as you give people the cab information, they will have no problem getting it themselves.

For our wedding (open bar and major city), we told people that rooms were half the price if they booked directly and gave them three recommended hotels that had free parking that were less than 1.5 miles from the reception. We had free parking at the church and free parking at the reception. We also had a cab stand, metro line, and bus stop within a block of our venue. We didn’t pay for it, but everyone had the option.

If I would have gotten married in a place where there wasn’t public transit and I wanted a drunken party, I would have hired a bus from the venue to a hotel. I think it cuts down the risk of drunk driving. But if you aren’t looking for a wild party or if you have given people options, you are totally fine.

Post # 7
9526 posts
Buzzing Beekeeper
  • Wedding: August 2013

I, personally, love when transportation is provided back to a hotel after a wedding because then both my husband and I can drink without worrying about driving. However, we are well capable of picking a DD or getting a cab. Since there isn’t a specific hotel where everyone is staying, it’s hard to do a shuttle. Could you maybe print up some little cards with the number of a local cab company? And put that info on your wedding website?

Post # 8
886 posts
Busy bee
  • Wedding: June 2013

We did set up a hotel block and booked a shuttle bus to bring guests from hotel to venue and from venue back to hotel at end of night. The local hotels by our venue booked up so early so we had to go with a hotel that was 15 minutes away. We had a big bridal party and had a lot of guests that came in from out of town so we felt it was only right to set up transportation.

Post # 9
568 posts
Busy bee
  • Wedding: November 2014

You aren’t responsible for providing transportation or hotel room.


A hotel block is NOT paid for at all or even partially by the people booking it. What a room block does is section of a certain number of rooms at a discounted rate for people staying in town for a wedding. This means that the general public can no book the rooms at the hotel. Doesnt cost you anything and it gives your gusts a price break on a hotel and also helps so that guests are primarily staying in one place and guests will usually carpool with one another from a hotel anyways. You simply just call the hotel, tell them you are getting married in the area and want to get a room block for yours guests, they usually take of a good chunk of the price and give you a room block number or people reserve under your name. No money is exhanged and the hotel gives a discount on the room because they are booking a good chunk of the rooms for your wedding.

You can always call a hotel now and block off some rooms, you have enough time!! and let as many guests know as possible of the hotel block so they can get a discount!


We got a room block for our guests and its only $79 a night for our guests down from $129 a night so they get a good savings of $50!! We also got a local trolley to drop guests off at the recpetion and bring them back at the end of the night but its next to nothing and def cheaper than a cabs.

Cabs have a minimum charge per ride and go by miles used so it would get extremely expensive for you to pay for a cab for that many hours. If you use a cab to bring them to the wedding you would have to find a way for them to get back after so it would end up being more than 2 hours of driving between the back and forth.

Post # 10
620 posts
Busy bee
  • Wedding: August 2014

engagedRN:  I went to a wedding with no transportation or hotel block. It was a little confusing but we figured it out and ended up sharing a cab.

However,  if you really want to provide transportation I feel like it would only make sense if you also block rooms – because otherwise people will be going to all different locations. We are renting a school bus and it’s wayyy cheaper than a shuttle/party bus company

Post # 11
2173 posts
Buzzing bee
  • Wedding: June 2017

I have yer to go to a wedding, in state or out of state, that provided transportation. My opinion is that it’s overkill.

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