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I am sure most of your guests will make other arrangements if you specifically put no children on the invite. Have one of your maids or mother call OOT guests and see what their plans are. They may have already set something else up. If not then you will know. An email is less personal. A phone call from a relative to explain the situation would work out better.
Try to put a positive spin on it. "Since we realize it may be inconvenient for some of you to leave your children behind during our wedding reception, we'd like to facilitate babysitting for those of you that need it. Please let me know . . . "
I think it's not necessary if you've already told people it's a no kids event. They'll know to either leave the kids at home or make other plans. If there are specific people you're worried about, I'd reccomend giving them a call.
I like the idea of someone else handling this for you...your mother or MOH or someone...at this point you have a lot on your plate and stress about this is probably the LAST thing that you really need.
I agree with those who say that if you've already told them no kids to leave it at that. Especially out town guests will have to decide whether to travel with kids or get a long-term sitter. If someone has approached you about the dilemma of skipping your wedding or leaving the kid at home, talk with them about your alternative.
If I'm understanding this correctly, I think the point of the babysitter is to offset the OOT guests' struggle with either not going or trying to find a sitter for the weekend. Which can be tough. And probably cause a lot of people to decline the invitation. So I don't really agree that simply by telling them kids aren't invited, this issue is resolved. It's not to say that the OP has to hire a babysitter. But if she's looking to make it easieer for people to make the wedding, hiring a babysitter is a very thoughtful idea.
Did you send your invitations out yet? You could add an insert with the OOT invitations, and basically have them send their response back with the wedding rsvp. How many people are you talking? If it's not too many, I'd suggest calling. E-mails might be a bit iffy, between people not getting them, or checking in a timely manner.
Email is fine if you can reach them that way. Make sure you ask them that if they need babysitting they let you know by a certain day. Chances are if you made it clear that children are not invited, they will already be accommodating childcare.
I agree that OOT guests might be bringing their children even if it is not to the event. Most people cannot afford to leave children at home with a babysitter for an entire weekend and should not be expect to. It is great that you are helping out with a babysitter and I think that Soon2BeMrsC 's email would be perfect. I also think that this is a great opportunity to get your mom or FMIL involved, if any of these are family friends ask them to call around for you.
Hope this helps
We put on our website: If anyone needs help arranging child care, please contact Catherine at (my contact info) or John at (his contact info). I view it as pretty polite to offer childcare if the reception isn't child friendly. Most guests will probably make their own plans, but it lets them know the offer it there.
That sound's right. I might make it clearer that parents will be paying for the sitters themselves, unless you have made other arraignments.
I think you should find out somehow. Even though you told them the reception is no children, many of them are probably going to be bringing kids with if they're there for the whole weekend. I'm sure they would appreciate knowing there is going to be a babysitter.
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We've already informed guests "Regretfully, no children," but now that we're getting closer to our wedding date I'd like to contact our OOT guests to see who will need assistance with childcare. We've arranged to have babysitters at the venue but need to know how many to hire.
What's the best way to word this in an email? (I'm abroad so can't make individual phone calls.)
Basically, I want to remind them that children are not invited to the wedding/reception (without sounding cold), but ask if they'd like to hire a sitter at the venue.