(Closed) How did you differentiate who got what meal?

posted 6 years ago in Food
Post # 3
23636 posts
Honey Beekeeper
  • Wedding: September 2011

We did a plated meal, and color coded our placecards so that the servers could see who had what kind of meal (red for steak, green for fish, orange for vegetarian, etc.)

Post # 4
7561 posts
Bumble Beekeeper
  • Wedding: January 2013

The PP stated what we’ll likely be doing. You can also give everyone the same place cards but put a graphic on them to differentiate. 

Post # 5
5479 posts
Bee Keeper
  • Wedding: August 2012

We offered a plated meal, and I just made a spreadsheet in excel to keep track of my rsvps- inluding meal choice.

We did a single escort card per married couple, and single people/children received their own escort cards.  We used a colored sticker in the top corner to indicate which meals go to whom.  We just put two stickers on the cards for married couples- partly because I wasn’t sure which person ordered which meal, but since they’d likely be sitting next to each other they could always just switch plates if they were wrong 🙂

We made a “mock” escort card for our venue coordinator to serve as a legend for the waitstaff (blue was chicken cordon bleu, pink was roast beef, gold was pasta primavera, and the letters Girlfriend in the corner indicated that the person required a gluten free meal.) Nobody had any issues at all with the appropriate food getting to the right place!

Post # 7
1652 posts
Bumble bee
  • Wedding: July 2011

Seating plan with names on and a spreadsheet with names and meal choices by them which I emailed to my wedding planner at the venue.

Post # 8
3618 posts
Sugar bee
  • Wedding: November 2011

We offered plated meal. We used crystals on our invitations so we used crystals on the escort card to indicate which protein our guest selected. Our venue also requested a break down of how many of each selection was at each table so they could serve more efficiently.

Post # 9
6998 posts
Busy Beekeeper
  • Wedding: February 2011

We put a little rhinestone sticker on the corner to differentiate the meals. Salmon got red, Steak got black and Chicken didn’t have one since we had more chicken than anything else.


Post # 10
11273 posts
Sugar Beekeeper
  • Wedding: April 2012

i had meal choices as well.  on my rsvp’s i had the correct number of lines for each guest invited (easy to do with diy invites).  that way, i knew exactly which guest wanted which meal.

i had a spreadsheet that broke down beef, chicken or veg.

the placecards were all the same but instead of doing stickers in the corners i die cut little flowers in black (chicken) and pink (beef) and included a little bling in the middle.  they really added to the plain white place cards.  i even put a flower on the back of the rsvp so the server could see from both sides.

i sent the venue a copy of the seating plan and also a breakdown of how many meals of each per table.

table 2 = 4 beef; 2 chicken

table 3 = 3 beef; 3 chicken


the venue loved how organized it was and service was flawless.  they will be adopting this format for upcoming weddings.

it was soooo easy to do.  zero errors.

Post # 12
592 posts
Busy bee
  • Wedding: October 2012

We are doing something with different color ribbons on escort cards, likely.  I need to play around with this this weekend!


Probably something like this with different color ribbons for their meal choice.


Post # 13
288 posts
Helper bee
  • Wedding: July 2012

Our venue requested that we give them a document detailing who wanted what — basically, how many of each meal went to each table. We didn’t have to do more than that, but to remind people what they ordered to begin with, we put a little graphic representing their meal (cow, chicken, or carrot) on their escort card.

Post # 14
233 posts
Helper bee
  • Wedding: March 2012

@X0JLYNN03: We used these cute menu rubber stamps to differentiate each meal:
You can also color code by stamping with different color ink, example, orange ink for the carrot for vegetarian, red for beef, etc. Or, use one color for all the images. It is up to you.

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