(Closed) How did you handle the collecting of payments?

posted 5 years ago in Destination Weddings
Post # 4
Member
1274 posts
Bumble bee

I think if it’s close friends/family/wedding party they will understand that you are planning a wedding, so you will need to have money up front for the beach house. Depending on when you need to have it booked, you will have to send out either via email or mail or in person, the info about the beach house, how many it sleeps and the cost per person as well as when you need an answer by.

Enlist your bridal party or parents to help out getting the word out that you need to know how many people will stay there for sure. I would set a date and say “let me know if you are staying here by XX date” then by XX date I will require payment for the house. 

It’s kind of sucky but you may have a straggler or two – fingers are crossed for you though that your fam and friends will step up. After all, it’d be nice to all be together the night before the wedding, etc. 🙂

Post # 5
Member
1274 posts
Bumble bee

Also – I do like the cheque/money order/paypal option. It gives lots of options for your guests. 🙂

Post # 6
Member
2874 posts
Sugar bee
  • Wedding: March 2013

@tonysbabyg:  the way not to offend people (in my opinion) is to offer it as an option…a really cool option, but an option nonetheless.

so rather than saying “youll be staying here. when do you watn to give me the money” (not that youd be that direct, but as an example)

id wrtie something like “there are a lot of great options to stay in florida, incluidng X Y and Z. for this gruop (targeted email to that group) we thought itd be lovely if you’d all stay in the same house as us. cost will be x per person

i mean it does mean that theres a chance theyd stay somewhere cheaper if theyre on a budget, but things go down better when its presented as an option

if they agree, then the paypal things works awesomely.

Post # 7
Member
506 posts
Busy bee
  • Wedding: July 2014

I am not sure if this will help. In our previous group trip of 12, one of our friend coordinated everything, we paid the deposit upfront (the room and portion of expense) to his account. And all the other expenses (food, spending money etc) paid by him, his wife and some other friends when needed, after that he collected all the info created a spreadsheet with all the costs and calculate who owing money. We then make payment owing to him and he will do the distribution. Do you have any friend/family who can handle this? 

Post # 8
Member
635 posts
Busy bee
  • Wedding: October 2012

You can give them the option to stay with you, but you really can’t require it or even pressure anyone into staying with you. I’d send out an email offering it as an option, giving the price, how and when you’d like payment for it, etc.

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