Post # 1
Bees, how did you decide how many out-of-town bags to make? I’m starting to think about compiling these, even though it’s a little early, since we’re just starting to get RSVPs back.
But even once we know the RSVP status — just because Out of Town folks are coming doesn’t mean that they’re staying at our hotel. They could be staying with friends, staying at a different hotel, driving back that night, etc.
I’m also not sure whether the hotel knows how many are staying, because our block is filled, but I know more will be making RSVPs, and many of those will do it online rather than calling to say “Oh yes, we’re with the Skeptic wedding.”
I suppose I could just ask them, but I would prefer not to be *that* involved in my guests’ arrangements — it just seems a little micro-managing.
So how did you solve this problem? Estimation? Hotel reconnaissance? Asking everyone?
Post # 3
My feeling is, if they book outside of your block, they don’t get a bag 🙂 When I’ve booked outside of a room block or stayed with friends at other people’s weddings, I didn’t get a bag.
Post # 4
@Beckster329: Hahaha. No, I totally feel that way too. I’m just not sure how to know how many folks are actually going to be staying at our hotel. I don’t want to buy/make stuff for 35 bags and end up only needing 21, though.
Post # 5
Nearly all of our out of town guests stayed at one of the two hotels where we blocked off rooms. I gave my mom and Mother-In-Law the jobs of asking people where they were staying, and then we dropped them off at their hotels with a list of names (I think we ended up dropping off at 3 hotels). A group of my college friends were staying at one girl’s place, and my mom had them drop by our hotel to pick up the bags for the whole group. It really wasn’t too much trouble for our moms to email people and ask where they were staying, and we just sent quick texts and fb messages to our friends to find out for them. I have had brides do the same when I’ve been attending their weddings.
Post # 6
Could you ask the hotel how many people booked?
Post # 7
Did your hotel say they would extend the block for extra guests? Because if they did, they will still be able to tell you how many people are in the block, or the extended block.
Post # 8
@village_skeptic: I think the hotel will tell you how many people booked for your block.
Post # 9
Our hotel required that everyone book a month before the wedding in order to get the room block rate. Once that date passed, we called the hotel to ask how many rooms were booked. We then just made that many Out of Town bags.
Post # 10
If they book online, they won’t get the cheaper room-block rate. And in my opinion, since they didn’t follow instructions to call, they get no bag.
Post # 11
- Wedding: September 2012 - Mother of the Bride's residence
I’m trying to figure this out myself because I think people will be staying all over the place. I wanted to do Out of Town bags but I might end up skipping it because of logistics. 🙁
Post # 12
Thanks for all the responses, guys!
I know that I’ll have a minimum number to make of the folks in my block — however, our block is smaller than the number of folks staying. I’m getting married in June and it’s already full. (We went with the largest size they’d give us without requiring us to pay if they weren’t filled — which wasn’t that large.) I recognize that this was a good business deal on the part of the hotel — they’ll still get to sell a bunch of non-discounted rooms — but I didn’t want to be a couple thou over our budget for NOTHING if people stayed with friends, etc.
So: I know that there will be at least the number of folks in our block. But beyond that, I’m not sure — because beyond that point, the hotel probably doesn’t know either. I didn’t instruct them to call for reservations, which is my bad, I suppose.
I suppose that maybe this will have to be accomplished closer to the time, by word of mouth, and perhaps by buying bulk/reasonably inexpensive/reusable stuff for the bags.
Post # 13
Pretty much everyone booked in our block because we got a killer deal. So that’s how I knew how many to make. We also gave the bridal party (staying at a cheaper hotel) goody bags. We also knew that 5 sets of relatives were at a nearby hotel too so I gave them Out of Town bags too.