How do I get my guests to and from? Do I need to? Help!

posted 3 years ago in Logistics
Post # 3
4441 posts
Honey bee
  • Wedding: January 2013 - Harbourfront Grand Hall

@ArtDecoDC:  We offered transportation at our wedding and no one used it.  Maybe talk to the cab companies about what could be arranged — you send your guests their way and they get a discount?  Or you hire 1 or 2 to be going back and forth for your guests all night.

Post # 4
3697 posts
Sugar bee
  • Wedding: August 2013

At minimum, I think you need to get guests from the ceremony to the reception.

If you can afford it, providing transportation round trip is really great. We did that (ours was a DW and most of the guests didn’t have cars). People loved it  – and it made sure that people weren’t late for the ceremony!

As for how to figure out how many people – I’d send an email or put it as a tick box on the RSVP (IE: yes, I would like transportation to/from the hotel)

Post # 5
1068 posts
Bumble bee
  • Wedding: July 2014

@ArtDecoDC:  For one or two miles, I wouldn’t arrange transportation.  I would give your guests the numbers of local cab companies (and maybe suggest uber, since they take credit cards), let them know how to get there on the metro (if that’s an option), and tell them how safe/unsafe the walking route is.

Edit” I’m assuming there are a lot of cabs that regularly pass by wherever you are.  If not, it might be smart to arrange some cabs in advance or get a shuttle.

Post # 7
10883 posts
Sugar Beekeeper
  • Wedding: May 2009

How will all of these out-of-town guests be getting to the hotels in the first place? Cabs? Airport shuttles? Car rentals? A mix of these?

Post # 8
126 posts
Blushing bee

For a short ride, get a school bus!  No, it’s not super fancy, but it’s a cheap(er), easy way to get everyone where they need to be and noone needs to drive.  Since ceremony and reception are so close, the bus can run a few loops if not everyone fits on one bus.  They will charge a heck of a lot less than an coach bus or taxi service and will move the most amount of people quickly, and in my opinion most importantly, safely. Bus can start at hotel and make runs to the church, then after ceremony is over, go from church to reception.  Then at end of night, shuttle everyone back to the hotel.


Post # 9
2179 posts
Buzzing bee
  • Wedding: March 2024

I went to a wedding in DC recently and I’m not from the area, so it was a destination for us. We got to the venue by ourself and to our hotel. I didn’t think it was necessary for the bride/groom to provide transportation when there are a million cabs, it’s a mile, they should be able to figure it out!

Post # 10
29 posts
  • Wedding: August 2015

I’ve been to quite a few weddings over the last few years and I find that the ones that have provided transportation end up going smoother.  That way, all of the guests go to the reception at the same time or within a short window of time, you don’t have to worry about drinking/driving, you can shuttle back to the hotel after for an after party etc.  I think the school bus idea is a great idea and much more affordable is the budget is an issue – I think in my area you can rent one for $500-$800 per day.  The School bus will also hold more people vs. a shuttle so the driver will make less trips.  One of my friends used a school bus and also used it to take the wedding party off site to take more photos in different locations.  Look into “party bus” or trolley type companies in the area as well.


Good Luck!

Post # 11
11772 posts
Sugar Beekeeper
  • Wedding: May 2013

@ArtDecoDC:  Since it’s 95% DW and there will be LOTS of alcohol, I would shuttle from the hotels to the ceremony, from the ceremony to the reception, and then have them run every half-hour or every hour from the reception back to the hotels!

Post # 12
10748 posts
Sugar Beekeeper
  • Wedding: February 2014

It would be nice to have something between ceremony and reception. I don’t think the other two are necessary though. Definitely look into school buses – they are pretty cheap and high capacity. 

Post # 13
6194 posts
Bee Keeper
  • Wedding: August 2013 - The Liberty House

Many hotels will offer a complimentary shuttle if enough guests are staying there. Maybe you can look into that

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