Post # 1
Bees, I know this isn’t a sexy, fun question. But I’d really appreciate if you’d read and let me know what you think.
FI and I are at the point where we need to book transportation for our wedding day. Here’s the deal:
Our wedding ceremony, reception, and the three hotels with rooms reserved for guests are all within a mile or two of one another. Our wedding is a destination for 95%+ of guests, so many will not have cars. We’re estimating about 150 guests, total.
The wedding begins at 5 PM and will take about a half hour. We have the church until 6 PM. We need to be completely cleared out by 6.
The reception is currently scheduled to start at 6:30 PM about a mile away. There is on-site parking (for a fee), but we would prefer that guests NOT drive, as it will be an open bar.
There are LOTS of cab companies around here and the fare for any leg of this would be under $10.
FI and I can’t figure out if we should offer transport from the hotel to the ceremony and the ceremony to the reception OR offer transport from the hotels to the reception (assuming they can get to the ceremony and back to their hotel on their own) OR just let them figure themselves out, since they’re all grown adults who figured out how to get to the DC area on their own.
1. Should we offer transportation from the hotels to the church?
2. Should we offer transportation between the church and the reception?
3. If we offer trasportation how should we figure out how many folks are going to need it?
4. Do you have any other suggestions? The time of the ceremony is set in stone, but the time of the reception is flexible.
Post # 3
- Wedding: January 2013 - Harbourfront Grand Hall
@ArtDecoDC: We offered transportation at our wedding and no one used it. Maybe talk to the cab companies about what could be arranged — you send your guests their way and they get a discount? Or you hire 1 or 2 to be going back and forth for your guests all night.
Post # 4
At minimum, I think you need to get guests from the ceremony to the reception.
If you can afford it, providing transportation round trip is really great. We did that (ours was a DW and most of the guests didn’t have cars). People loved it – and it made sure that people weren’t late for the ceremony!
As for how to figure out how many people – I’d send an email or put it as a tick box on the RSVP (IE: yes, I would like transportation to/from the hotel)
Post # 5
@ArtDecoDC: For one or two miles, I wouldn’t arrange transportation. I would give your guests the numbers of local cab companies (and maybe suggest uber, since they take credit cards), let them know how to get there on the metro (if that’s an option), and tell them how safe/unsafe the walking route is.
Edit” I’m assuming there are a lot of cabs that regularly pass by wherever you are. If not, it might be smart to arrange some cabs in advance or get a shuttle.
Post # 6
@ArtDecoDC: I suggest you add a poll.
Post # 7
How will all of these out-of-town guests be getting to the hotels in the first place? Cabs? Airport shuttles? Car rentals? A mix of these?
Post # 8
For a short ride, get a school bus! No, it’s not super fancy, but it’s a cheap(er), easy way to get everyone where they need to be and noone needs to drive. Since ceremony and reception are so close, the bus can run a few loops if not everyone fits on one bus. They will charge a heck of a lot less than an coach bus or taxi service and will move the most amount of people quickly, and in my opinion most importantly, safely. Bus can start at hotel and make runs to the church, then after ceremony is over, go from church to reception. Then at end of night, shuttle everyone back to the hotel.
Post # 9
I went to a wedding in DC recently and I’m not from the area, so it was a destination for us. We got to the venue by ourself and to our hotel. I didn’t think it was necessary for the bride/groom to provide transportation when there are a million cabs, it’s a mile, they should be able to figure it out!
Post # 10
I’ve been to quite a few weddings over the last few years and I find that the ones that have provided transportation end up going smoother. That way, all of the guests go to the reception at the same time or within a short window of time, you don’t have to worry about drinking/driving, you can shuttle back to the hotel after for an after party etc. I think the school bus idea is a great idea and much more affordable is the budget is an issue – I think in my area you can rent one for $500-$800 per day. The School bus will also hold more people vs. a shuttle so the driver will make less trips. One of my friends used a school bus and also used it to take the wedding party off site to take more photos in different locations. Look into “party bus” or trolley type companies in the area as well.
Post # 11
@ArtDecoDC: Since it’s 95% DW and there will be LOTS of alcohol, I would shuttle from the hotels to the ceremony, from the ceremony to the reception, and then have them run every half-hour or every hour from the reception back to the hotels!
Post # 12
It would be nice to have something between ceremony and reception. I don’t think the other two are necessary though. Definitely look into school buses – they are pretty cheap and high capacity.
Post # 13
- Wedding: August 2013 - The Liberty House
Many hotels will offer a complimentary shuttle if enough guests are staying there. Maybe you can look into that