(Closed) How do you DIY set up and strike?

posted 10 years ago in DIY
Post # 3
Member
114 posts
Blushing bee
  • Wedding: October 2007

i say your day of coordinator should do these random duties.  i’ve certainly done so for my previous clients… even if your DOC charges a bit more for it, or has an assistant for you to pay extra for, it’s worth the lack of hassle.  good luck!

Post # 4
Member
291 posts
Helper bee
  • Wedding: May 2007

Your rentals vendor might do it, as might the venue…both for a fee! 

I was very fortunate that my "little" brother has a very helpful girlfriend, and she, my brother and my dad were my primary labor team, along with some other very helpful family friends.  The grunts, as I shall henceforth call them with much affection, came to the site early and brought all the liquor and all the DIY stuff I did (decorations, favors, etc.).  They, the caterer and the DOC set it all up.  After the wedding, the grunts took down all the lantern poles, packed up the leftover liquor and decorations, etc. and took ’em all home for me.  A lot of people helped out, but they were the main force.  I gave the GF a list of all the stuff that had to go over, the boxes were labeled with what was inside, what it was for, where on site it should go, and what should happen to it afterward (e.g., mini lanterns for table, goes to caterer for setup, leftovers collected and returned to bride’s family). A good DOC will help you with all of this too, but you def. want someone on "your side" that will ensure it happens and is the one to actually take it with them, since your DOC won’t do that.

I suggest you assign someone who is close enough to you to feel a big ol’ sense o’ responsibility, but not so close that you would feel bad that they’re stuck cleaning stuff up and not at the after party.  Also be sure your DOC has a list like the one I did so that s/he knows what to do w/ that random vase sitting on a table and can stick it in your mom’s hand as she leaves.  Whoever is responsible for taking the stuff away (not necessarily the same as the person who’s assigned to make sure it gets collected) should also preferably be someone who doesn’t mind too much if their garage is suddenly overflowing with leftover wine and mini lanterns 5 months later…um, I love my family a LOT! 

Post # 5
Member
291 posts
Helper bee
  • Wedding: May 2007

Strike…I just noticed that!  You must be in theater or something related…

Post # 7
Member
261 posts
Helper bee
  • Wedding: May 2008

I read on this other board about a DOC that starts at $200.  I tried contacting her but she was already booked for my day.  Email me if you want the info of the girl or link to the review of this DOC by a bride that has used her. 

Post # 8
Member
1458 posts
Bumble bee
  • Wedding: August 2008

I had this same question for the most part anc contacted my venue – she said that in all cases she has seen family helping out. I was worried about not having time to take everything donw the night of the wedding and she said – it doens’t take very long and family is usually who does it.

I would have to say that the BM’s will be busy that day too and adding the task of setting up that table before hand might be a bit of a strain. Your venue should offer some sort of help, or have a close friend/cousin or someone take care of it.

 

Post # 9
Member
291 posts
Helper bee
  • Wedding: May 2007

Rzblna: Heh, well, they are forced to love me b/c they are related to me. And my bro and his GF are planning to get married, so I’m sure they were banking the favors…

Another thing I forgot to mention: make sure your designated strikers are sober…or at least sober enough that they’ll remember to take stuff with them!

Post # 10
Member
2 posts
Wannabee
  • Wedding: July 2008

HI so this is the part that is giving me the most stress. If I set up all the rentals and vendors and they just show up at the venue to unload all the crap,are you all saying that its the DOC’s job to put it all together?

That would be lovely! I just need to know that part. I get charges and candle holders from one place, chairs tables linens from another, etc etc…I can depend on a DOC to put it all together?

Post # 11
Member
378 posts
Helper bee

I was just having this conversation with my dad about 10 minutes ago. My aunts and cousins are on board as the "decorating team" and have also volunteered to set up and tear down. In all honesty, I did it for my cousin’s wedding a year ago and we had a blast! We had a detailed list and just went by that. Your florist should set up the flowers as they are, and then everything else goes on by your family. However, at our venue, if we give them the favors and guest book and seating cards, etc., they’ll take care of setting that up. That said, I’m also going to have my cousin’s wife (payback!!!) just check and make sure that everything looks decent. Like one of the married Bees just said in her post, if the cards aren’t in a perfectly straight line, is that really going to affect my marriage?!

Post # 12
Member
291 posts
Helper bee
  • Wedding: May 2007

Buckmous — yep, that’s the idea!  Of course, I’ve heard horror stories of clueless DOCs, but as long as you’ve talked it over w/ your DOC and s/he is clear about what you want, where it all goes, and who gets it back at the end, you should be OK.  If you have a trusted friend or family member that can take a quick look over and is equipped w/ a checklist, that might help make you feel better.  I used my family to do a lot of the grunt work setup that needed doing in the early AM b/c I didn’t want to pay the DOC to be there that many hours, and while a good one will do whatever it takes (I did ask mine to do a poopy check — the ranch takes trailriders across the area we were using, so you get the idea — which was probably a new one for him) I thought it was sort of abusive to ask him to haul lantern poles around and unload cases of booze. That’s what dads and younger brothers are for!

If you have deliveries that are coming earlier than the rest, make sure someone trustworthy is onsite to check them in and keep an eye on them so they don’t "wander" away. You should give your DOC a complete list of EVERYTHING that is supposed to arrive (down to the last plate, if you can — my guy just took a copy of my caterer’s contract.)

Post # 13
Member
2 posts
Wannabee
  • Wedding: July 2008

That is a relief! I think my problem also stems from my fiancee’s sister’s wedding a few months ago – a DIY extravaganza which was A LOT of effing work. I mean A LOT. For 190 people the groom cooked, the parents did the flowers, my fiancee and I did most of the invites since he’s an artist, and I was there for set up and breakdown of everything. I think they only hired bartenders but everything was DIY.

I myself am a little scarred from that experience, it was fun to an extent, but I dont want to ask that much of anyone…well, maybe my brother and my fiancee ;). 
Is it also reasonable to ask a DOC to help with figuring out what rentals to buy to go with your look/color scheme or is that over reaching? Im hoping to find someone to cater to my neurotic freak outs once in a while and bounce ideas off of, but dont need that much hand holding since im very resourcful. Its this whole table set up thing and getting the colors right that makes me sigh…
thanks ladies, I love this board!

Post # 14
Member
164 posts
Blushing bee
  • Wedding: September 2007 - Hyatt Lodge, Oak Brook IL

Since I had alot of DIY elements, I knew I needed to hire a Day of Coordinator on top of our venue’s Director of Catering that I was working with. I gave my DOC a VERY detailed document of how I wanted everything set up. It was broken down into sections, ie Gift Card Table, Place Card Table, Cocktail Area, Guest Tables, etc.. And then under each section I put multiple bullet points, including pictures and exactly what items were supposed to be there and how it should be set up.

Then 3 days before the wedding, I dropped everything off at my venue. 17 bags and boxes. SEVENTEEN, I kid you not, the catering director at the hotel must have thought I was nuts, and I have no idea where they stored it all, but that was their problem, hehehe ;D On the day of the wedding, everything was as it should be!

Post # 15
Member
149 posts
Blushing bee
  • Wedding: June 2007

When I meet with my bride and grooms, I always ask them what they will need set up for the wedding, including items that the caterer/venue already agreed to set up, then we create a list together.  I also ask for a diagram on how they want their DIY projects set up on the tables, etc.  I do not charge extra for this service since I believe it’s one of the main reasons why couples hire a DOC.  However, if it’s extensive and time-consuming, I’ll bring an assistant for a small additional fee.

On the day of the wedding, the couple, parents, family, and friends should all be relaxed and enjoying the party.  Let your DOC and other vendors take care of it all.  I also always regularly check up on couple, parents, and all other guests to make sure everything is as it should be (ie, they got their food, music volume, placecards, etc). 

For my wedding, I had my girlfriend and fiance set it up, and I regret it very much because it took time away from my friend to enjoy the beach (destination wedding) and also my fiance had to rush to get ready.  In addition, I was always worried about it getting done. 

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