(Closed) How do you stay organized?

posted 9 years ago in Logistics
Post # 3
Member
818 posts
Busy bee
  • Wedding: March 2010

I got a plain 3-ring binder to put everything in, clear sleeves for contracts and ideas & things, and dividers to write on as you need different sections. I also printed out monthly calendars up until the wedding and my to do list and preliminary guest list. The binder goes with me pretty much everywhere, work, grandparents, etc. That way if I need anything, it’s all in one place.

Post # 4
Member
1363 posts
Bumble bee
  • Wedding: June 2009

I have a levenger circa notebook (a far too expensive "its for the wedding" equivalent of a binder/notebook combination) and a thumb drive that comes back and forth to work with me.  Contracts and stuff like that are all in google docs.

I’ve found that the thumb drive is helpful, i made an excel spreadsheet for my to do list, and the guest list and a few other lists, as well as things like the invitation language, the draft timeline, the menus, the contracts, etc.

Good luck! 

Post # 5
Member
700 posts
Busy bee
  • Wedding: September 2010

I have a box.  A big box o’ wedding stuff.  I try to keep everything contained in there so that our whole house isn’t my planning scraps of paper.  I also keep spreadsheets and picture folders on my desktop which are very useful. 

Post # 6
Member
1145 posts
Bumble bee
  • Wedding: October 2000

Everything is on the computer. I have a binder but that’s mostly if I want to show my FI stuff or in case I need a place to stick stuff on the go.  You could make folders on your computer desktop and put 1 at the front of the file or folder name. Then it’s easy to search because all of the 1’s come up and you know it’s relevant to wedding planning. I also put a sticky note (the computerized kind) on my desktop for random ideas that come to me b/c it usually happensas I’m surfing the net and boards.  I keep an excel spreadsheet with lots of tabs (worksheets) for different categories/lists I need to keep track of.  At the very least…make a binder *with tabs* or buy one already set up. Get that 3 hole punch and keep it on your desk.

Post # 7
Member
7054 posts
Busy Beekeeper
  • Wedding: July 2010

Well I won (this is a few mos. before I became a hostess) the Mindy Weiss wedding planning leather planning portfolio.  I have ideas I’ve put in some of the pockets already and a separate 3 ring binder that I put dress and style ideas in.  When we secure the venue, then I’ll go thru ideas I’ve loved and then re-vamp or narrow things down.  I have several quotes already on a few venues, and into the planning portfolio they go!

Inside the planner are places to put business cards and I’m also buying some more plastic sheets for business cards so I can have instant access to names of vendors and everybody involved.

Again, loose, cut out pictures from magazines go into the 3 ring binder.  Concrete planning ideas go into the mindy weiss wedding planner portfolio along with the quotes from vendors.  I love her planner..heck all she does.  She is incredible!

Post # 8
Member
818 posts
Busy bee
  • Wedding: March 2010

Ooh, yes. Gotta love my flash drive so then I can do wedding stuff at work!!

Post # 9
Member
436 posts
Helper bee
  • Wedding: September 2010 - Casa Real at Ruby Hill Winery

I have several ways. On the computer, I have a Wedding file with sub-files for all my inspiration photos, including Hair & Beauty, Food & Cake, Dresses, Venue Information, etc. Then I use theknot.com’s checklist and guest planner because I find it well-organized. I’m bad at excel (hard to believe how anyone can be, but i am) so this helps. I also have a wedding binder I purchased at Barnes and Noble and I put loose papers in plastic pockets. 

Post # 10
Member
445 posts
Helper bee
  • Wedding: October 2009

I have TONS of methods to keep me organized!  Haha. 

I have the software iDo where I enter vendor info and keep track of the ol’ budget.  It’s also where the guest list is.  

Then I have one of those expanding files where I keep inspiration pics for cake, flowers, dresses, etc.  I go through it every once in a while and toss duplicate ideas or ideas I’ve steered away from.  

And I have a folder called Wedding on my computer with folders in it for pictures I save off the internet.  I have a Wedding folder on my home computer and on my work computer.  I will have to merge them at some point!  I also keep a Word doc called Things To Do/Buy where I keep a running list of ideas I want to do and what I’d need to buy to accomplish it.  For example, contents of the OOT bags, favors, ceremony ideas, etc.  

So far, so good.  We’ve been engaged just over a year.

Post # 11
Member
73 posts
Worker bee
  • Wedding: August 2008

I use and expanding portfolio.  It has about 10 folders in it and is closed by a cover held in place by an elastic band.

Post # 12
Member
1573 posts
Bumble bee
  • Wedding: August 2009

wow, so intense I just have scraps of paper, with phone numbers on them, I think I need ot get  more organized and get a notebook to write down all the information

I’m very simple, I’m a busy professional in Manhattan, so dont have time to deal with details, so long as I have  a nice church and nice venue, everything else is trivial; thank goodness for facebook and e-mail easier to keep info 

Post # 13
Member
251 posts
Helper bee
  • Wedding: January 1990

I have my outlook inbox set up with folders for each set of vendors, I prefer to do everything through email because it’s easy to organize, easy to reference, and it keeps everything in writing from them.  I also have a folder on my desktop where I save inspiration- a folder for fashion inspiration, invitation inspiration, etc.  I also have another folder to save all my digital paperwork, mostly contracts and planning worksheets.  The final bit of organization is a wedding planner binder I bought from barnes and noble.  I absolutely love it!  I cut out and keep all my inspiration from wedding magazines in that binder, I plan on printing everything and keeping it in there as well, perfect for when I visit florists and linen companies in a few weeks.

It helps me feel better having tons of checklists and photos to reference.  It keeps me from panicking at the thought of forgeting something.  I’m sure it’s going to happen anyway, but maybe I will forget less stuff this way!

Post # 14
Member
199 posts
Blushing bee
  • Wedding: May 2009

I have a wedding planner where I stick all my papers and it has preprinted deviders and it’s 3 ring to add papers. I got it at B&N, it was $19.99 but had a 10% coupon.

Post # 15
Member
6 posts
Newbee

I just got engaged 2 weeks ago, and there are a lot of resources available to help you get organized with guests and to do list through theknot.com and weddingwire.com but mostly I used delicous.com and tag things like "wedding invitations" wedding favors" "wedding reception" etc.  This was everything is all in one place and easy for me to find. I also use google docs. I made label for a binder but have not used that yet.

Post # 16
Member
13 posts
Newbee

Microsoft OneNote is saving my life!  Every time I see an image or tutorial on line that I like I save it to OneNote.  I have folder for my outfit, for my photographer, cake etc.  It’s great that you can also delete things as you rule them out so that they aren’t cluttering up your collection of ideas.  Also, it’s not quite an inspiration board, but you can put your images together to see how your wedding is going to look once everything comes together.  The more images I see as things come together, the better I was at making decisions that will reflect the overall "fee" of my wedding.

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