Post # 1
Unfortunely there are zero hotels in the town our venue is in, so no matter which way we go it will be a town over. I am a little nervous about the distance from the venue to the hotel. The hotel my FI wants to get a block of rooms for is about 12 miles from our venue. (one of the closest hotels. There are some a bit closer/cheaper but FI doesn’t want it to be too cheap for our wedding night) It says it takes about 20 minutes to get from hotel to venue, but I imagine that would be in perfect weather/traffic. I guess I’m mainly worried that there will be a snow storm and it will be hard to get everyone over there. Will 20 minutes turn to half an hour, forty minutes? Will guests be upset there is no hotel on premises? I want to hire a shuttle.
Is this too far from my venue? If there is snow will a shuttle cancel on me? Any advice from married bees?
Post # 3
FI and I are staying at the venue, but I don’t think that’s the norm, so I I highly doubt your guests will be annoyed by having to travel to the hotel. The hotels our guests are staying at are probably 5 minutes from the venue.
If it’s in the budget, definitely hire a shuttle, and have the numbers of taxis as well. Honestly though I imagine a lot of people will just be designated drivers and make their own way. There isn’t really much you can do about the distance at this point anyway. Personally I don’t think it will be an issue at all, it’s only 20-30 minutes.
Post # 4
Unless I’m from out of town, the purpose of the hotel is so that DH and I can have a few drinks without being worried about driving after the wedding so I would definitely offer a shuttle.
As far as which hotel- I would rather stay at a cheaper one anyways. We actually just went to a wedding where the hotel was twenty minutes away from the reception. It might not seem like a long drive normally but after a long day I certainly do not like having to drive twenty more minutes just to go to bed. I would definitely go with the closest hotel you can find.
Post # 5
Your WBee Profile says… February 28, 2014 & New York
So ya… a Winter Wedding and a Snowstorm happening is a real possibility… but just that “a possibility”
20 Minutes or so, isn’t that far… I’ve certainly been to Weddings where the Hotel was farther away
Are cabs possible where this Wedding is happening? (ie City – Town – Countryside)
For anyone who doesn’t risk drinking & driving.
In which case the Guest would pay not you.
A Shuttle isn’t a MUST DO, but it would be a nice extra for your Guests, and means that more people would probably stay later etc… but I imagine it will be costly.. as you’d want it to run more than once at the end of the night… so people can leave as to their liking (ie 9:30, 10:30, 11:00, 11:30, Midnight for example)
Hope this helps,
Post # 6
Our hotel is in the next town over.. there aren’t any hotels in the town we’re having the wedding.
Post # 7
Our hotel is probably 15/20 minutes away. We are having a shuttle- many hotels offer them for free if you book enough rooms. If you have a shuttle I see no problem. No one will have to drive. Even if you cant it isn’t the biggest deal
Post # 8
+1 for hiring a shuttle of some kind if you can. We have one hotel in the same village as our wedding, about a five minute walk away, but it’s a little B&B so it’s mostly just going to be the bridal party and a few family members staying there. The other hotel is only a few miles away, but we want people to be able to cut loose and not have to worry about driving, so we’re having a trolley run all night.
Post # 9
@mgbser: I wish it were free! Through the hotel we are looking at, if we book ten rooms we can get a shuttle for $350. I’m not even sure what that includes. (If they would be willing to do several trips?) Once we book our hotel we will call around for the best deal. Obviously guests could choose another hotel, but we’re only paying for a shuttle to the one we’ll be going to.
Ps. Luluvohn, the trolley sounds so cool!
Post # 10
The closest hotel in the area is about eight miles away. There is an expensive, not large bed and breakfast closer, but that didn’t seem logical. I am going by driving distance on Google maps.
Post # 11
- Wedding: October 2011 - Bed & Breakfast
The hotel we reserved a block at was 1 small town block away from our venue. Having very nearby accomodations for guests was a priority for us because we knew we were serving an alcohol heavy party and didn’t want anyone driving.
In this situation, I would work a shuttle service into my budget. While guests are adults and can be trusted to assure their own safe transortation, I would want to make it as easy/convenient as possible for them.
Post # 12
We had to go 2 towns over to get a hotel. It was about a 30 minute drive (in NoVA – we have similar traffic concerns 🙂 ) Luckily, traffic behaved, but, we only did 1 shuttle back from the venue b/c we didnt want people sitting around for an hour waiting for it to come back. It worked out though. A lot of people drove themselves though. Cabs were not really an option. Our venue said we could try calling them an hour or so in advance, and they may or may not show up. A shuttle will definitely help. Ours was really only for wedding party, their dates, and immediate family but it all got mixed up at the end (husband did not explain this to his family, so they all took the shuttle instead of just his mom and sister) but it was fine…a few we expected to take it drove and so it all worked out, luckily.
You want to block rooms at your hotel and the closer one, but just say “the shuttle will only go from Hotel A to the venue” so people know they dont get shuttle if they stay farther out.
Post # 14
@antisocialite: Do you think I need to block rooms at both hotels? The minimum block number is 10 rooms. We have invited 60 people to our wedding. So far two have declined. I don’t know a final count yet.
@lovekiss: Shuttle service is already in the budget. We have been planning on getting a shuttle ever since we picked our venue. We opted not to do a limo or anything so we could afford to get a shuttle for our guests. I don’t know how many people will actually use it though. I’ve never planned anything like this before and I don’t really know how it works.
Post # 15
@BriansBride: What is their policy on unreserved rooms? My hotel (a Holiday Inn) blocked 20 rooms at a time (so if 20 rooms booked up, they’d block another 20), but any that are not booked were released about a month before the wedding with no penalty to me. So it cost me nothing if all weren’t reserved. If there is a penalty/fee for not using all 10 rooms I would not block rooms at both hotels. If there is not a penalty, then there’s no loss, so why not.
That said, as a guest, if you are providing a shuttle, I’m staying where the shuttle is. If cabs are readily available though, I may not care. Do you have an idea of how many will need a hotel? We over-estimated. We thought folks 60-90 minutes out would get a hotel, but many didn’t. But we know OOTowners would for sure, and most of the wedding party. But, since there was no fee, it didn’t matter. I think about 13 of 20 rooms were booked. After they released the rooms, they’d still give guests the “guest rate” (discounted) but the rooms weren’t blocked so if the hotel sold out, they werent guaranteed space. Most people recommend booking block in a couple price ranges. I think that’s great if one is super expensive – ours was $109/night which we though was reasonable and comparable for the area so we only booked at one.
Post # 16
Our hotel was about a mile from the venue and we had a shuttle/limo to take guests back and forth. We were having an open bar so I really wanted a way to transport our guests safely. I think blocking off rooms at 2 hotels isn’t a terrible idea as long as it won’t cost you anything but if you do that I’d make sure to let guests know which hotel you and the wedding party will be staying at and has the shuttle because most guests will book there.