how important are hotel blocks?

posted 3 years ago in Logistics
  • poll: Do I need to set up a hotel room block?
    Yes - It is rude not to do so. : (9 votes)
    26 %
    Its a nice gesture, but since you are responsible for the unclaimed, forgo it : (14 votes)
    40 %
    No - guests can book their own rooms themselves. Just list area hotels on your website : (12 votes)
    34 %
  • Post # 3
    1231 posts
    Bumble bee

    @sugarcube:  Block s are in no way mandatory,  but sometimes are helpful. Blocks are reserved for various reasons including low room availability for that particular city at the time of anticipated wedding or if it would be convenient for guests to be at one location or if it will reduce the price for guests. A list of available hotels is often helpful enough.

    Post # 4
    3570 posts
    Sugar bee
    • Wedding: September 2011

    I think they are pretty important.  I have been to over 20 weddings.  This summer was the first time I encountered a wedding without a block.  We had to travel across the country for it, and I was pretty angry that the couple did make travel arrangements easier for their guests by arranging a block.  I think you should make a very small block so you don’t have to worry about filling it.  Then if the block fills, people at least no where to go. 


    Post # 5
    1093 posts
    Bumble bee
    • Wedding: May 2014

    @sugarcube:  Depending on the area’s popularity, I’d say that they are pretty important. If you don’t end up booking a hotel block, I would definitely list a few hotels and travel sites for them to book their own room. Book a small block and it’s first come first serve.

    Oh, and I definitely wouldn’t listen to your FMIL and pay for rooms for your family members…I’ve never heard of doing this.

    Post # 6
    5905 posts
    Bee Keeper
    • Wedding: April 2018

    @sugarcube:  …you know, I think its an intersting gesture, but honestly…Mr. 99 and I tend to look for places a little more interesting and off the beaten path than The Hampton Inn or whatever the hell is nearby…

    For one thing, there’s the privacy, I don’t like feeling like I’m in a dorm again, and when you book in a block, you’re all on the same floor and JUST because you’re all attending the same wedding, people will bang your door down looking for spare hair pins, wanting to catch up and see what you’re wearing…its weird.

    Secondly, I will admit that I’m a total bitch when it comes to accomodations and my policy is:

    If We’re Going to Have it, We’re Going to Have the Best.

    Sure, its someone else’s wedding, but that’s a single night and meal….so we’ll look around, see what’s nearby, book some lodge, or a suite at a bed and breakfast in a small town about a half hour away….That way, we get our privacy, the level of service and accomodation we’re comfortable with and still maintain the ability to be as involved and present as we want to be at the wedding.

    Post # 8
    851 posts
    Busy bee
    • Wedding: June 2013

    Hotel blocks are good in that the hotel usually offers a cheaper rate for the rooms (usually until 30 days prior to the day of the wedding- then they go full price)

    You and your FI get access to the block via the internet so you will have an idea as to who booked a room and who is most likely attending your wedding

    I have never heard of paying for a rooms of a block that go unused- I would double check with the hotel policy.  What you could do is start with a smaller # of rooms and then add rooms along the way (I started with 15 and went up to 25)

    I have never heard of paying for family member’s rooms….. I think this is something that your FMIL needs to reconsider



    Post # 9
    209 posts
    Helper bee
    • Wedding: September 2013

    I have  ablock at my reception venue, and everyone’s going to other places because it’s still too expensive.  We don’t hae enought out-of-towners to justify multiple blocks. We did list other options on our website, if people didn’t want our rooms.

    Post # 11
    11607 posts
    Sugar Beekeeper
    • Wedding: November 1999

    I think a hotel block is necessary.  Hotels generally discount the rate for blocks, so it helps out your guests too.  Most of my guests were OOT and almost every single person stayed in one of our two hotel blocks.

    I think the one where you get a handful of rooms up front, then another handful after those book, is pretty normal.  That’s how ours worked! We refused to do any that you had to pay for – but only hotel even presented that as an option. 

    Post # 12
    7654 posts
    Bumble Beekeeper
    • Wedding: July 2012

    @sugarcube:  It’s nice to have a block of rooms so you know you will get a room, but honestly if the bride and groom only pick out hotels that are expensive, I will be looking a different hotel anyway. Typically I look at the hotels, but I more than often times get a different one.

    Also, I don’t know if it is just our area, but the block of htoel rooms typically are never queen sized rooms. They always have 2 beds, so we end up getting our room switched to a single bed.

    Post # 13
    6158 posts
    Bee Keeper
    • Wedding: October 2013

    my wedding is october 19.  they gave us a room block of 20 rooms with a deadline of september 6 with no committment from us.  any unbooked room goes back into the hotel pool and they cannot guarentee the discounted rate for guests who book after this date.  if i wanted the deadline closer to the wedding, then i would have to guarentee a certain number of rooms and pay the difference for rooms not booked.


    i took the first option because i didn’t want to lay money out.  i thought we would fill all 20 rooms.  right now only 12 of the rooms are booked.  they do have 3 more days to do so….

    but the room block gives a discount rate.

    pick a hotel and call them and ask what the deal is.  maybe you can block 10 rooms and add as needed without a financial commitment.





    Post # 14
    2319 posts
    Buzzing bee
    • Wedding: October 2013

    I feel that it’s nice to do so, but not something that the couple *must* do.

    Post # 15
    10219 posts
    Sugar Beekeeper
    • Wedding: December 2012

    Etiquette Snob here… lol

    Offering a Block of Hotel Rooms with a preferred price “is nice” but certainly not necessary.

    And in most cases there is no obligation on your part to do so in regards to having to fill them (usually they are ON HOLD at the preferred price up to a certain date, and then just released back to the public)

    BUT there are certainly some Hotel who for whatever reason get greedy, and want a Guarantee that the rooms ON HOLD will be sold.  That is sad, IMO

    So in your situation, I’d just get the word out of where your Guests might find conveniently located accommodations (maybe provide the names of some Hotels, and their websites) and then it is up to each Guest to work things out for themselves.

    — — —

    Now to another issue that you mentioned… paying for Rooms for Guests:

    When it comes to “traditional etiquette” in North America it is considered “nice” for the B&G to indeed pay for some accommodations for others… the “short list” includes the following persons:

    * Groom’s Parents, paid for by the Groom (this is because traditionally it is the Groom’s Family who travels to the hometown of the Bride)

    * Bride’s Parents (by extension… if it is a Destination Wedding, not in the Bride’s Hometown, then the couple would pay for the Bride’s Parents accommodations)

    * Bridal Party… if the Bridal Party needs a place to stay then the B&G would pay for that.  Allowing for the fact that each member of the BP that is over 18, would also be permitted to bring a Guest with them to the Wedding.  So yes there could be quite a few rooms required to house everyone if the Wedding is out of town.

    * Children in the Bridal Party… are given the same consideration as anyone else in the BP.  So the Flower Girl’s Accommodations with her Parents would also be paid for.

    All of the above accommodations would generally be for 2 Nights.  One for the Rehearsal, and the second for the Night of the Wedding.

    By extension… any underage siblings (under 18) … Brother of the Groom, Sister of the Bride, etc, would also have their accommodations paid for.

    BUT anyone else… Gramma, GodParents to the Bride, Aunt Louise & Uncle Bob.  No.  This is not a requirement.  IF the B&G however and have the funds to pick up the tab for more accommodations and wish to make a nice gesture and do so… then that is fine.

    So don’t be letting your FMIL dictate that you’ll be paying for everyone.  If need be, stick with the Traditional List, and call it a day (lol, go buy an Etiquette Book, my go to one is *Wedding Etiquette* by the Post Institute.  Such a book is a great investment, then when such issues come up you can point to the section and tell them there is no such obligatioin on your part).  If FMIL is so concerned about providing accommodations to one and all… then tell her she can pay !!

    Hope this helps,


    Post # 16
    767 posts
    Busy bee
    • Wedding: November 1999

    I am having a destination wedding. I am creating the block based on the minimum amt. of rooms we need to guarantee because if I overblock I also must pay for the rooms that were left unbooked. 

    Leave a comment

    Sent weekly. You may unsubscribe at any time.

    Find Amazing Vendors