Post # 1
I am having my ceremony on a deck and reception in a ballroom, both at the same hotel. We were just informed by the hotel staff that the ballroom will be used for a luncheon that afternoon and we won’t be allowed access to the room until 4 pm. Our ceremony begins at 5:30. So, we basically have about an hour. (I am freaking out…)
Might not be so bad, except we are responsible for setting up all centerpieces, favors, decor and such!
The hotel will set up tables, chairs and place settings.
Am I wrong in assuming this is an unreasonable amount of time? Has anyone else been responsible for their own set up, and if so how long did it take?
Should I begin my bridezilla rampage on the hotel?
Would love to get all thoughts and ideas from my fellow bees!
Post # 3
For Saturday weddings our venue allows a total of 90 minutes between weddings to decorate (which is why we opted for Friday instead, we get all day). They swear it can be done and they do it on a regular basis.
I would say make sure you have a very clear idea of what you want, where you want things and who is in charge when you are getting ready or off doing other things. With such a limited amount of time people can’t waste a minute waiting for instructions (which so often happens if the bride is the only one in charge). Get the help of any available friend, family member and all your wedding party if possible.
It will be tight and stressful but it can be done.
Post # 4
It can be done. You need to have as much as possible prepared ahead, ready to be placed or hung .
Someone, other than you, needs to have a clear picture of what you want done. Pictures help. Take pictures of a mock up and ensure that they have multiple copies for reference.
Make large cards of each task with step by step instructions and a pic attached.
Post # 5
Thanks guys! This is so helpful! We are having the wedding on a Friday, which I though would allow us the whole day as well. Glad to know it’s been done before, makes me feel much more confident I can do it too!
Post # 6
Like PP, make sure you have a VERY clear idea of how you want things done. I was lucky to be able to set up the day before during the wedding rehearsal. I provided my DOC a very detailed outline of how things should be decorated and with the help of 6 other people, was able to set the entire reception room up in 3 hours.
Post # 7
That’s the same amount of time we had. I had my entire extended family there helping – it was a small army, and we were very organized – but we got it done.
Post # 8
We have an hour to set ours up. I have everything drawn on graph paper and boxed together with specific instructions. Also have doubles of needed supplies like tape and tacs for the skirting and outdoor kid tables so no one is waiting on someone else to finish with it. Also think that a pic of your mockup is useful so it is set up just the way you pictured it.
Post # 9
I am surprised so many have such a short time as well! I was totally floored when I heard this! Glad to know you were all able to make it happen! Now to put together all these plans and photos!
Post # 10
OH! I saw pictures where one bride had everything needed for, say, table setup in one bin with a big color photo of the table setting mockup, so anyone helping could look at the photo and see how each piece in that bin was supposed to be placed. I think if you can figure it all out ahead of time, this method would be really helpful.
Post # 11
Also make sure you have lots of folks to help with that set up. Pictures and checklists are great but you’ll want to have as many sets of hands as possible to get in done in the time they’re given (and you don’t want your helpers to lose their minds if there’s only a few of them!). I’m going have 8 ladies and 2 guys that will be able to knock out the decor in no time so that I can not stress about it and take my time getting ready.