How many guests to invite? Please help!

posted 2 years ago in Reception
Post # 2
6439 posts
Bee Keeper

If you ideally want only 200, inviting more than 290 people makes it seem as though you won’t get to that number. Theoretically, if you invite that many people, they may all say yes, and you’d be in a pickle! I’d suggest cutting the list a bit. 

Post # 3
3664 posts
Sugar bee
  • Wedding: August 2013

Don’t invite more people than the venue holds.

Post # 4
373 posts
Helper bee
  • Wedding: November 1999

Something to think about – there was an article a few months in our local paper about a bride that had 200 people show up to their wedding reception at a venue that only held 175. The venue would not let the last 25 people in the building because of fire codes. The bride said she had no idea everyone would show up – she thought she would have a lot of no shows so she wasn’t worried about the overage. Had a picture of grandma sitting outside cause she was slow getting to the reception site after the wedding.

If you only have space for 250 – only invite 250.

Post # 5
2254 posts
Buzzing bee
  • Wedding: October 2014

jloiacono89:  Our venue holds 500. We invited 531 total and about 495 is the final count. It is a risk……..but a lot of people said no that were kind of a surprise. 

Maybe 290 is a lot for a 200 goal…. I’d do maybe 240 max.

Post # 6
1062 posts
Bumble bee
  • Wedding: May 2015

Invite 250 people. Outside of family members, who have you not seen or spoken to for a year? You can cut those people from the list.


Post # 7
2915 posts
Sugar bee
  • Wedding: August 2013 - Wynn Las Vegas

Invite 250 max

Post # 8
1893 posts
Buzzing bee
  • Wedding: September 2014 - Dallas, TX

jloiacono89:  Invite less. We were hoping for around 100 guests, but invited 174 because 2/3 of our guest list was out of state. We have 121 people coming, which is fine because we can afford it and our venue holds it, but it wasn’t we were hoping and planning for. You just never know who is going to say yes or no. I would start by invite 250 and see how your RSVPs go and once you get some no’s, extend invites to more people.

Post # 9
174 posts
Blushing bee

I would avoid sending invitations to more people than your venue can actually hold. As other posters have mentioned, fire codes are serious business and if everyone showed up, you’d have quite the situation on your hands!

Also keep in mind, even though your venue holds 250 people, if you have every single one present, it might feel a bit congested or overwhelming. 

Post # 10
913 posts
Busy bee
  • Wedding: November 2014 - 11/15/14-Vineyard

Ok so it’s just your Save The Dates. I would only send the FOR SURE (Immediate Family) that you know you can’t live without them being there. Do not send save the dates to ANYONE else, until you get the number down to 250. Put everyone else on List B. 

When you get around to sending out the invites, and get declines, then you can send out invites to others. DO NOT tell everyone about it or send them Save The Dates and then not be able to invite them. It is soo awkward. 

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