How many guests to invite vs who will come?

posted 3 years ago in Reception
Post # 3
Member
1243 posts
Bumble bee

@MSbride2Bee:  You should only ever invite as many guests as you can accomodate. If your max is 175, invite 175. You will probably end up closer to the 150 range BUT much depends on that–are they travelling from out of town, is your ceremony and reception in the middle of nowhere, etc, etc.

Post # 4
Member
3959 posts
Honey bee
  • Wedding: June 2014

Assume they will all accept.  

Post # 5
Member
6510 posts
Bee Keeper
  • Wedding: June 2013

@Astra:  +1

I read way too many stories on here about about people inviting more than they could afford our the venue could hold and then they were surprised when they didn’t get enough declines. Please do not over invite guests.

Post # 6
Member
2878 posts
Sugar bee
  • Wedding: August 2013

Yea, invite 175.  That way you’ll probably end up around 140-150 but you never know, they might all come.  Too many horror stories from bees who have invited extras and then ended up over capacity :-/

Post # 8
Member
1243 posts
Bumble bee

@MSbride2Bee:  How many does your budget allow for?

There is no “rule”.  Every circumstance is different–people take vacations, people are out of town and don’t want to travel, wedding location, etc.  If 175 is the maximum you want and can afford, then that’s how many you should invite.

Really, the number of people you invite should be based on those who are nearest and dearest to you, not the number you need to fill up the room. 

Post # 9
Member
4827 posts
Honey bee
  • Wedding: June 2013 - Upstate NY

My stats might help you:

90% of my guests were VERY local (within 20 mins from venue)

onl 30% of FI’s guests were local

 

Invited 134 total

116 came so 12% No’s which I’ve heard was very typical!

 

 

Post # 10
Member
11772 posts
Sugar Beekeeper
  • Wedding: May 2013

@MSbride2Bee:  We invited 50, 45 RSVP’d yes, and 42 showed up.

So you could invite 200, get 180 “yes” RSVPs, and expect 168 to actually show.

But if you don’t want more than 175… Don’t invite more than 175!

Post # 11
Member
369 posts
Helper bee
  • Wedding: September 2013

We invited 110, and we have 107 yeses…dont count on no’s

Post # 12
Member
2878 posts
Sugar bee
  • Wedding: August 2013

@MSbride2Bee:  Ah, ok.  Well, what’s the max you can pay for, food/beverage-wise? 

Typically, it seems like around 80% accept, which would mean you could invite 218.75 people (lol, you might want to round that ;-p) in order to have 175 people there, and it sounds like that would fit in your venue.  So maybe 215, since you want 150-175?  BUT you need to be able to pay for all 215 if they do RSVP yes.

Post # 13
Member
8916 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

I think the “rule” is somewhere between 60% and 80%.  We invited 210 and had 160 attend, so about 70% acceptance.  That was for a fairly destination wedding (that required a flight and/or 4-18 hour drive for 80% of the guests). 

Post # 14
Member
667 posts
Busy bee
  • Wedding: October 2013

Invite the max you can afford/venue can hold and no more. There are many weddings where all invitees accept…

Post # 15
Member
98 posts
Worker bee

@MSbride2Bee:  Be careful! My husband has some OOT cousins who he said no way would they come. Well, guess what? They say they are coming so now we are in danger of being over max capapcity for our venue. I am a nervous wreck waiting for responses to start coming back.

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