How many hotel rooms to book? (and when!)

posted 3 years ago in Logistics
Post # 2
Member
2882 posts
Sugar bee
  • Wedding: May 2014

I would look at those 55 rooms and look at what will probably happen wtih people.  Who is very likely to stay with family (does my cousin normally stay with thier parents while in town), who is likely not to come, and who will 100% need a hotel room (bridal party who is coming out of town, friends with no family in town, FILs)  I think it could give you a better idea.

A few hotels will charge you for unused rooms, so that is where it is better to underbook comes from.  On the other hand, if there is something else popular (5K, concert, festival) going on on your date, you may want to have a block that you think can accomidate most of your guests.  I think you can wait until 9 months (most hotels won’t even speak with you until you are 12-11 months out depending on their booking system)  But again, if a popular event is going on, you may want to be there on June 1st looking at a block. 

Post # 3
Member
5697 posts
Bee Keeper
  • Wedding: August 2012

I would block them out 4-6 months ahead of time, and you’ll probably have to call and ask the hotel before you block any rooms out and decide how many. Some have deposit policies, limits on how many they will block, cancellation policies, etc…

Leave a comment


Sent weekly. You may unsubscribe at any time.

Find Amazing Vendors