Post # 1
I just counted up everyone who would need a hotel room (if they can come to the wedding), doubling up people who may share rooms at the same time, and it comes to 40 rooms needed! (out of ~200 guests invited, half of which are local to my area)
Do we really request a room block of 40 rooms? I went through and counted 6 rooms that are questionable, but then it’s still 34 rooms….do I just request 30 rooms and go from there? I’m so confused!
The hotel will hold rooms in our room block until 2 weeks before the wedding.
Post # 3
we needed about 25 rooms and i blocked 10. i know the resort the hotel is at is not priced like a motel 6 so i only booked 10 and call every week to check on it. if i start running short on rooms ill just add more. i didnt block out hotels anywhere except the resort since most of the family has AAA and AARP so they all get discounts everywhere else.
Post # 4
i don’t know the specifics of your wedding, but we are inviting 120 to our wedding and were only able to get a block of 20 at our wedding and that filled up like wildfire (and our wedding is 9 months out!) however, i did push people to book now because i knew it wasn’t that many rooms
Post # 5
@raspberrylemonade: We figured our guests would need about 20 rooms tops, so we split them between two different locations: a hotel closer to our home with a shuttle to and from the airport, and a hotel closer to the wedding site. This way, our guests could choose for their price range and convenience. Perhaps this tactic might work well for you, too! Call and see what the hotel can offer you. If it is a large chain, they may very well offer you all those rooms at one location.
Post # 6
I’m hesistant to book at 2 hotels, as we get a room gifted to us if we hit a certain number of rooms booked (15 rooms at one hotel, 20 at the other), and I’d hate for it to be split and us not be able to not have a room for free at all.
A hotel close to the wedding site (very rural area) is about 45 minutes north of the reception spot in a suburban/urban area, and the overwhelming majority of the out of town guests are from 2-3 hours south of the reception site as well. I don’t think anyone would even book a room up there, besides members of the wedding party…who are mostly from south of the reception site as well, and would most likely change rooms from one place to another to be closer to home the day after the wedding.
I guess I’ll just have to call the Sleep Inn and see if they’ll set aside 30 rooms for us. If not, *shrug*, I’ll have to figure something out. They are the ones who only are asking for 15 rooms booked for a free room. My other choice is a brand-new Holiday Inn Express that is $35 more a night and wants 20 rooms booked for a free room…and no jacuzzi suite for newlyweds, like the Sleep Inn has!
Post # 7
I think you can request any number of rooms you need, If its 34 that you need thatn that is what you should block. Some people will cancel and some who dont have any intention of coming will end up doing so.
And getting group rates is simple. You can get them at http://grouptravel.org/group-rates-for-hotels/
I’m glad to see that actually counted how many people are going to come. There are so many factors involved when figuring out the number of rooms to block for wedding guests. i think it depends on where you are having your wedding. its nice to block hotel near or at your wedding ceremony/reception site. but if it is expensive, its nice to give guests a cheaper option.
You have to take into account
How many are families have less than four people (1 room)?
How many families will need more than one hotel room? How many will need adjoining rooms?
How many guests are couples and will only need one room.
What you can do is estimate the total out of town guests coming and use half that number as a guide for how many rooms to block for the wedding. So if you have invited 100 guests and fifty are coming from out of town, you would look to block about 25 rooms.