(Closed) How many rooms to ask for at hotel room block?

posted 7 years ago in Logistics
Post # 3
921 posts
Busy bee
  • Wedding: September 2011

we needed about 25 rooms and i blocked 10. i know the resort the hotel is at is not priced like a motel 6 so i only booked 10 and call every week to check on it. if i start running short on rooms ill just add more. i didnt block out hotels anywhere except the resort since most of the family has AAA and AARP so they all get discounts everywhere else.

Post # 4
5891 posts
Bee Keeper
  • Wedding: May 2012

i don’t know the specifics of your wedding, but we are inviting 120 to our wedding and were only able to get a block of 20 at our wedding and that filled up like wildfire (and our wedding is 9 months out!)  however, i did push people to book now because i knew it wasn’t that many rooms

Post # 5
2053 posts
Buzzing bee
  • Wedding: October 2011

@raspberrylemonade: We figured our guests would need about 20 rooms tops, so we split them between two different locations: a hotel closer to our home with a shuttle to and from the airport, and a hotel closer to the wedding site. This way, our guests could choose for their price range and convenience. Perhaps this tactic might work well for you, too! Call and see what the hotel can offer you. If it is a large chain, they may very well offer you all those rooms at one location.

Post # 7
50 posts
Worker bee
  • Wedding: December 2012

I think you can request any number of rooms you need, If its 34 that you need thatn that is what you should block. Some people will cancel and some who dont have any intention of coming will end up doing so.

And getting group rates is simple. You can get them at http://grouptravel.org/group-rates-for-hotels/

I’m glad to see that actually counted how many people are going to come. There are so many factors involved when figuring out the number of rooms to block for wedding guests. i think it depends on where you are having your wedding. its nice to block hotel near or at your wedding ceremony/reception site. but if it is expensive, its nice to give guests a cheaper option.

You have to take into account

  • How many are families have less than four people (1 room)?

  • How many families will need more than one hotel room? How many will need adjoining rooms?

  • How many guests are couples and will only need one room.

What you can do is estimate the total out of town guests coming and use half that number as a guide for how many rooms to block for the wedding. So if you have invited 100 guests and fifty are coming from out of town, you would look to block about 25 rooms.

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