(Closed) how much beer, wine, and champagne to buy for reception?? so afraid to run out!

posted 6 years ago in Food
Post # 3
5428 posts
Bee Keeper

How long is your reception? Is it going to run until well past midnight? How many hours the people are going to be there should be taken into account how much beverages you will need


Post # 4
688 posts
Busy bee
  • Wedding: October 2013

I’ve googled how manyglasses of wine you can get out of a bottle and the same for the keg/case and it helped. I think it was on ask.com

Post # 5
5428 posts
Bee Keeper

I found another board that has the same subject and one of the bees said:

@karieck05:  250ppl = 24 bottles of Red Wine, 24 bottles of White Wine, Beer-300 bottles 

this is the board if you want to look at more replies…. it was 4 years ago but I don’t think the amount will change much!


Post # 7
6998 posts
Busy Beekeeper
  • Wedding: February 2011

Always buy more than you expect to drink! Do you have a trader joe’s near you? That is a great place to buy wine. My SIL had several cases of wine left over and they let her return them after her wedding.

Post # 8
2359 posts
Buzzing bee
  • Wedding: September 2012

There are 4-5 glasses in a standard bottle of wine with a 6oz pour.

there are 25 shots in a 750mml bottle of liquor – so that’s 25 drinks out of a bottle

If you want to save money somewhere, try making your own wine!   That’s what we did… but the sooner you make it the better because it has to sit and age for awhile. 

My big stress too was running out but the truth of the matter is, if you run out of something, then you run out!  guests can switch what they are drinking, or just stop drinking.  

We are having 100 people and here is what we bought

6 Vodka

5 Rum

4 Rye

3 gin

1 scotch

1 coconut rum

1 kahlua

1 baileys

1 grand marnier

1 ameretto

1 Jack Daniels

21 cases of beer, 3 different kinds

60 bottles of wine(we made our own)

40 bottles of champagne


My numbers were based on my cocktail hour and drinks served there, our bar is closed during dinner and we are having wine on the tables for this, some of my guests are leaving an hour after dinner, some don’t drink, some drink very little, and the length of the cocktail hour then the reception. 

I figure it’s well over enough, and if we happen to run out of something then they can switch what they are drinking, or not drink anything.   It’s really hard to tell how much someone will drink at a wedding but i think i have plenty.  We also aren’t allowing doubles to be poured, or shots. I also based it on 10 beers per person for half the guests, and 8 drinks per person for the other half, because out of our guests coming, thats what the ratio would be about. 




Post # 9
9552 posts
Buzzing Beekeeper
  • Wedding: August 2013

this is great – i’ll need to come back because I’ll be asking the same thing in a few months!

Post # 10
344 posts
Helper bee
  • Wedding: September 2012

We had 100 people at our 6 pm – 10:30 pm reception.  We didn’t have a champagne toast.  We used various online alcohol calculators to come up with this shopping list:

We estimated 30 beer drinkers, 40 liquor drinkers, 20 wine drinkers, 10 non-alcohol

Beer: 2 kegs (had extra)

Red Wine: 12 bottles (had a few bottles extra)

White Wine: 12 bottles (had a few bottles extra)

Vodka: 10 bottles (caterer said to go with lots of vodka – summer wedding, a good fall-back if other alcohol ran out.  I think we only had 2-3 bottles left over?)

Gin: 2 bottles

Rum: 2 bottles

Bourbon: 2 bottles (ran out)

Whiskey: 1 bottle

Scotch:  1 bottle

Sweet Vermouth: 1 bottle (barely used it)

Dry Vermouth: 1 bottle (barely used it)

Tequila: I think two bottles

Triple sec: 1 bottle

We didn’t allow shots, but I think the bartenders were fairly heavy-handed.  I’m not sure if they poured doubles or not, either!

I can’t remember how many bottles of mixers, etc, we originally purchased, because of a shopping mix-up, but whatever it was, we had a lot left over!

We also had a ton of limes left over!  Which is OK because I’ve been craving Mojitos, so Darling Husband is making a batch this weekend! 🙂

Hope this helps!


Post # 11
25 posts

There are also calculators at BevMo.com and Real Simple, but I found that the BevMo estimate was REALLY high.  I was also panicked about having enough booze, bought way too much, and ended up with a lot extra, only some of which we could return.  Here’s our breakdown of what we ended up consuming.

Stats are for two nights of hosting around 120 people, about half of whom were big drinkers, for 6-7 hours each night.  So the totals are roughly equivalent to 240 people…


3 cases of white

4 cases red

2 cases champagne (for champagne toast)

4 handles vodka for signature cocktail

1 15.5 gallon keg for first night

5 5-gallon kegs for second night

8 or 10 12-packs of assorted good beers

2 30-racks of crappy beer for late-night partiers

Around 14 12- and 6-packs of assorted soft drinks

2 cases Pellegrino


I hope this is helpful!!


Post # 14
2359 posts
Buzzing bee
  • Wedding: September 2012

@Sugarbee711:  Are you having dinner in there too?  or just cocktail reception?


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