Post # 1
We have decided to go with a place that lets us bring our own alcohol, which will be great to cut down costs BUT i am stressing big time on how much to buy because I am terrified of running out!!
More specifically I am scared of running out of a specific type of something (like running out of red wine, or light beer, etc etc)
We are planning to offer:
2 reds (cabernet sauvignon and pinot noir)
2 whites (chardonny and pinot grigio)
How much did you get or would you get of each thing to ensure that you have an adequate amount of each???? I should mention it will be about 250 people, and we will be offering 2 signature cocktails (mojito and sweet tea lemondade) so that will be an option as well.
What do you think??
Post # 3
How long is your reception? Is it going to run until well past midnight? How many hours the people are going to be there should be taken into account how much beverages you will need
Post # 4
I’ve googled how manyglasses of wine you can get out of a bottle and the same for the keg/case and it helped. I think it was on ask.com
Post # 5
I found another board that has the same subject and one of the bees said:
@karieck05: 250ppl = 24 bottles of Red Wine, 24 bottles of White Wine, Beer-300 bottles
this is the board if you want to look at more replies…. it was 4 years ago but I don’t think the amount will change much!
Post # 6
- Wedding: August 2013 - Rocky Mountains USA
Evite has a good drink calculator where you can put in the length of party, how hard of drinkers your guests are, etc…
Post # 7
Always buy more than you expect to drink! Do you have a trader joe’s near you? That is a great place to buy wine. My SIL had several cases of wine left over and they let her return them after her wedding.
Post # 8
There are 4-5 glasses in a standard bottle of wine with a 6oz pour.
there are 25 shots in a 750mml bottle of liquor – so that’s 25 drinks out of a bottle
If you want to save money somewhere, try making your own wine! That’s what we did… but the sooner you make it the better because it has to sit and age for awhile.
My big stress too was running out but the truth of the matter is, if you run out of something, then you run out! guests can switch what they are drinking, or just stop drinking.
We are having 100 people and here is what we bought
1 coconut rum
1 grand marnier
1 Jack Daniels
21 cases of beer, 3 different kinds
60 bottles of wine(we made our own)
40 bottles of champagne
My numbers were based on my cocktail hour and drinks served there, our bar is closed during dinner and we are having wine on the tables for this, some of my guests are leaving an hour after dinner, some don’t drink, some drink very little, and the length of the cocktail hour then the reception.
I figure it’s well over enough, and if we happen to run out of something then they can switch what they are drinking, or not drink anything. It’s really hard to tell how much someone will drink at a wedding but i think i have plenty. We also aren’t allowing doubles to be poured, or shots. I also based it on 10 beers per person for half the guests, and 8 drinks per person for the other half, because out of our guests coming, thats what the ratio would be about.
Post # 9
this is great – i’ll need to come back because I’ll be asking the same thing in a few months!
Post # 10
We had 100 people at our 6 pm – 10:30 pm reception. We didn’t have a champagne toast. We used various online alcohol calculators to come up with this shopping list:
We estimated 30 beer drinkers, 40 liquor drinkers, 20 wine drinkers, 10 non-alcohol
Beer: 2 kegs (had extra)
Red Wine: 12 bottles (had a few bottles extra)
White Wine: 12 bottles (had a few bottles extra)
Vodka: 10 bottles (caterer said to go with lots of vodka – summer wedding, a good fall-back if other alcohol ran out. I think we only had 2-3 bottles left over?)
Gin: 2 bottles
Rum: 2 bottles
Bourbon: 2 bottles (ran out)
Whiskey: 1 bottle
Scotch: 1 bottle
Sweet Vermouth: 1 bottle (barely used it)
Dry Vermouth: 1 bottle (barely used it)
Tequila: I think two bottles
Triple sec: 1 bottle
We didn’t allow shots, but I think the bartenders were fairly heavy-handed. I’m not sure if they poured doubles or not, either!
I can’t remember how many bottles of mixers, etc, we originally purchased, because of a shopping mix-up, but whatever it was, we had a lot left over!
We also had a ton of limes left over! Which is OK because I’ve been craving Mojitos, so Darling Husband is making a batch this weekend! 🙂
Hope this helps!
Post # 11
There are also calculators at BevMo.com and Real Simple, but I found that the BevMo estimate was REALLY high. I was also panicked about having enough booze, bought way too much, and ended up with a lot extra, only some of which we could return. Here’s our breakdown of what we ended up consuming.
Stats are for two nights of hosting around 120 people, about half of whom were big drinkers, for 6-7 hours each night. So the totals are roughly equivalent to 240 people…
3 cases of white
4 cases red
2 cases champagne (for champagne toast)
4 handles vodka for signature cocktail
1 15.5 gallon keg for first night
5 5-gallon kegs for second night
8 or 10 12-packs of assorted good beers
2 30-racks of crappy beer for late-night partiers
Around 14 12- and 6-packs of assorted soft drinks
2 cases Pellegrino
I hope this is helpful!!
Post # 12
@happyface: Cocktail hour while the bridal party takes pictures is from 5:30 – 6:30 and the reception will go from 6:30 – 11:00
Post # 13
@LaughLines: that helps a lot thanks! was the 12 bottles of red and 12 bottles of white in addition to what you had on the table during dinner??
Post # 14
@Sugarbee711: Are you having dinner in there too? or just cocktail reception?
Post # 16
@RockStar33: yes, we are having a sit down dinner as part of the reception