How much food to order for reception?

posted 3 years ago in Logistics
Post # 3
6166 posts
Bee Keeper
  • Wedding: October 2013

order more food than you need.

it is better to send people home with food or you have extra food for the week than for your guests to be hungry.


Post # 4
1793 posts
Buzzing bee

Whatever you do, do NOT undercut your food order.  Do you really expect 40% to say yes and then not show up?

Is your food buffet style, plated, or something else?  When my daughters have gotten married, toddlers counted in the food count if you wanted a plate for them.  We have a caterer we are very fond of and he is incredibly reasonable, but the tables are set for the number of people you order for.  If I tell them 100 people are coming, there are 100 place settings with a few in back in case they need to prepare extra food.  There are no extra plates available for toddlers who were not counted in the head count.


Post # 5
11614 posts
Sugar Beekeeper
  • Wedding: November 1999

Definitely order more food than you think you will need.  The worst that will happen is there is extra food you can take home and eat during the week! 

Post # 8
9137 posts
Buzzing Beekeeper
  • Wedding: November 2013 - St. Augustine Beach, FL

@kazarmo:  I agree with PPs.  It’s better to over order food a bit because some people may eat additional portions and you don’t want to risk running out of food.  We are planning on 50-60 guests and I am ordering enough food for 70 just to be safe.  Worst case scenario we will have leftover BBQ and we are not disappointed by that at all!

Post # 9
1793 posts
Buzzing bee

Are you planning on calling everyone who does not RSVP?  If not, I really encourage you to do so. It is amazing how poorly people RSVP these days and think they can just show up.

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