Post # 1
Okay Bees, I’m hoping someone can help soothe my paranoia.
We are doing all the decorating ourselves – our venue provides the tables and chairs, and will put them in the places they need to be, but other than that, I’m on my own. My ceremony starts at 4pm, with my reception immediately to follow.
The venue let me know today that they will close down the conservatory to the public at 2pm, so that we can decorate, but I’m welcome to come by at 1pm. I’m worried I won’t have enough time to get everything completed.
We have the following things to do:
- Lay down the linens, on 10-12 tables, set up the wine bottle vases, fill with flowers.
- Set candles on every table.
- Lay out “wedding games” – mad libs and a crossword to keep guest occupied during the cocktail hour while we do photos. (We also have food coming in of course)
- Put the baskets (pre-made) in the bathroom.
- Set up our dessert bar.
- Set up our guest “book” table with the wishing tags and the tree to hang them on.
- Designate a table for gifts.
- Set up the ceremony chairs.
- Hang paper lanterns (I’m willing to cut this, and already heavily considering it)
It will be me and my fiance, and as we don’t have any bridal party, I’m hoping to enlist the help of a few close friends. Do you think I can manage to get this all done in an hour and a half so that I can get back and have my hair and makeup touched up (I’m planning on having them done before to save on time)?
Thanks for your help bees! Maybe I’m overly worried about this! I would hire a DOC, but they are around $800-$900, and honestly, we just can’t afford it. We’re paying for this wedding entirely ourselves (hence many of the DIY touches).
Post # 3
There is no way you can hang lanterns in that time, let alone get the rest of it done (will they let you hang them the day before??). What I think you should do is set up an example table/station before hand, take a pic and print out a copy for each person to reference while you get ready….or just do an example of each station/table and then trust your friends to handle.
Also, I would just get super organized and put each needed thing in a box. So you would have X number of boxes, each would have in them (can totally be done the night before!), 1 linen, 1 vase with flowers, 1 mad lib, 1 table #, 1….etc etc etc). Then your people just have to put a box on each table and lay them out according to the table design that you have provided.
Post # 4
I think if you only have 10 – 12 tables (did I read that right?) and you enlist some help you should be fine… just have everything as organized as possible ahead of time, and assign jobs to each of the friends you bring so it runs smoothly. As far as the lanterns, how are they being hung? If you could assign that job to 2-3 people and have 2 people do all the other table items, I would think you would get it done.
Post # 5
Thank you for your responses so far. I’ve been SO worried about this, and just am completely clueless as to how I’m going to pull this off!
Post # 6
@P2TheDoodle: I honestly don’t know, especially if you want to have a not super hectic wedding day and not be sweaty. You’ll be rushing around on that schedule. You’ll need to take into consideration the room layout as well and the possibility that things will chage from idea to implementation (I moved tons of tables back and forth.)
Can you prep the flower vases beforehand? Even sticking them in vases takes time.
We did all of our decorating ourselves–for both the ceremony and the reception. There were between 3 and 10 of us at any given time doing it but we did it over the course of a day and were doing some last minute DIY stuff as well–the centerpieces needed assembling. But minus some of our out of the ordinary major things, I would estimate decorating the reception space took us about 3 hours, at least. And we had help.
I don’t think just the two of you can accomplish it in that time. You’ll definitely need help, any maybe if you are really really organized about it and lots of people jump on board, you won’t have to do it yourself after getting your hair and makeup done.
Post # 7
I’m not worried about all the projects so much as I am time for you to still get ready. The woman who is doing my hair and makeup has already told me she is taking 2 hours with me on the wedding day. If this is also your case, is there any way you can enlist your friends and groom to do it on their own while you get prepped, minus the dress, and then give it your ok and any final tweaks the hour before your ceremony?
Post # 8
@P2TheDoodle: You can absolutely do the lanterns! Beforehand, tie them all on clear fishing line that you plan to string up. Make them at the heights and spacing that you want them to be.
So, if you’re doing 50 lanterns, 10 per row, then you only have 5 fishing lines to hang up – not 50 separate lanterns to hang.
That’s what I’m planning to do.
Post # 9
If it is just the two of you? No. I don’t think it will get done and your stress will be through the roof. If you enlist a few friends, or, a few friend’s of friends/ their teenage children and pay them like $20 to set up I think it will help immensely. So it isn’t someone who would have been coming to the wedding so that if there are last minute things to do and you HAVE to get ready, there are people who can finish reception stuff while you get ready.
Post # 10
If you want to do the lantern, you would need more than just a few ppl. I had the same dilemma that you did, we had 2 hours to set up everything, including, tables, chairs, etc…including draping and lanterns. We were able to pull it off bc the company I used hired extra ppl..I think about 10ppl were doing it. So if you are able to recruit a lot of ppl to help, then it’s def doable…but with only you two and a maybe a couple friends, probably wouldn’t work.
However, if you didn’t do the lanterns, I say the rest are doable.