How to book a venue when you aren't sure who will actually come??

posted 3 years ago in Emotional
Post # 3
Member
2381 posts
Buzzing bee
  • Wedding: September 2012

Usually the difference between 80 and 120 isn’t that much( space wise).    Once you get all your rsvps in you can add some decorations to fill up space or just lay it out different.

Post # 4
Member
871 posts
Busy bee
  • Wedding: March 2014

@senglish0410:  Our venue can hold up to 300 but has a minimum of 75 so it works on both ends and they just space the tables out more if less people come. None of my family lives less than 12 hours away by car and most are days drives away so I know your struggle on getting a good estimate! Guests usually prefer a little extra space so they dont feel cramped eating and moving around the room! Floral arrangements and uplighting can also make a room more intimate! A room that looks good with 120 will look good with 80! 

Post # 5
Member
1361 posts
Bumble bee
  • Wedding: January 2014

You go by how many people you’re inviting, not how many will definitely be there.

If you invite 130 people, you need to be able to accommodate 130 people in case they all say yes!

If less people show up, then you’ll have more space for dancing. We have a huge venue (could accomodate 150 people, I would think) and we only have 82 people on our guest list. We’ll just have more space for dancing, and people won’t be squashed. We love our venue, and even if our guest list was 30 people I probably would have picked the same venue, because it is PERFECT!

Don’t worry about there being too much space. Better too much than not enough!

Post # 6
Member
7410 posts
Busy Beekeeper

@Lovemelovemyhorses:  Exactly this.

There is nothing worse than being squashed in at a wedding. Bumping elbows at the dinner table is never fun.

Post # 7
Member
1093 posts
Bumble bee
  • Wedding: May 2014

@Lovemelovemyhorses:  +1

You should book according to how many people y’all plan on inviting. Be cautious of places that have guest minimums.

Post # 8
Member
273 posts
Helper bee
  • Wedding: May 2015

I have a guest list of 110. I had to cut my list down due to finances so we are now having a family and very close friends only wedding The 2 places we are deciding between booking have minimums of 100. Since I have a lot of family members all over the country I am not sure who is willing to travel so I ended up making a “B-list” with all the people from my original list before we had a budget adjustment. So if too many people say they can’t make it I will just invite friends and co-workers from out “B-List” to make it to the 100 person minimum.

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