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Make sure you ask what % of the block you are responsible for. You don't want to pay for unoccupied rooms. Also take into consideration any additional resort fees/overnight parking charges. It may be worth asking if they have shuttles to/from the nearest airport. Ask about whether they require a 2 night minimum stay.
In my case they quoted me the same price for two weekends when I knew one was less peak than the other. I pointed this out and they dropped my room rate $20.
BTW- we will be in center city Philadelphia.
Thanks LGenz! Asking about the minimum stay is a really good point!
I would be wary of any hotels that require you to pay some % if all of the rooms don't book -- unless you're sure of exactly how many of your guests will want to book a room. Other than that, just try to negotiate a good deal on the rooms by telling them that you can probably guarantee that X number of rooms will be booked by your guests. Oh, and find out how long they can hold the room block. Often they will want to stop holding the rooms at least 30 days out so that unbooked rooms can be booked out to other travelers.
I found hotelplanner.com to be VERY useful. :-) It can help you negotiate. Good luck!
I called around (about 6 hotels) to get their rates for the weekend. I ulitimately chose Hotel #1 based on location and price (FI's family usually stayed there when visiting our collegetown so it was familiar to them). However, being that it was a popular wedding weekend we were only given 25 rooms (our guest list is 205 invited, 90% OOT). About a month before invites were sent this block was already full! I quickly contacted Hotel #2 (2 blocks from Hotel #1) where they do not limit your block number of rooms and the cost of the rooms conintues to decrease as the number of rooms reserved in your group increases.
In conclusion if you have a lot of people traveling I would encourage family/those who KNOW they'll be coming to reserve rooms early. Then if necessary you'll be able to find another hotel block by the time invites go out and others secure their plans. We had a limited number of hotels to look at but I'm sure you have a lot of choices in Philly!
Make sure that you are not liable for anything! Your contract should state that guests are the ones solely reliable for room fees and damages.
My husband handled this, but one of the things that a friend suggested was to ask the hotel if they would throw in an extra room for you and your husband if you book a minimum amount of rooms. I know they included that in our package and it was kind of nice.
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Well, it is becoming crunch time as i realize that my wedding date is also graduation season... so I have enlisted my mother to help narrow down my search for hotels but figured i would open it up to others as to what questions they asked, how they got any extras/deals, etc. Any advice or wisdom that could be passed down with be GREATLY appreciated!