Post # 1
I am such a rookie at this. I want to have an outdoor ceremony in a regional park with a candy buffet afterwards, then a dinner reception at a restaurant.
How do I coordinate setting up the chairs, decorations and candy buffet??? Who does what? I guess the rental company sets up the chairs and someone else sets up the food and decorations?
Post # 3
Pay someone. Hire a DOC (day of coordinator) and let them take care of the set up/take down crew. Trust me on this.
Post # 4
I’d like to see the responses to this, although I am leaning towards getting a DOC as well
Post # 5
You need to get either a friend or family member to do it or you would want to do what the other people said and hire a DOC. I am going to be working with my family to set up my outdoor venue. However, I have my place all day to myself so it isn’t a public location. I am setting it up in the morning and then leaving to go get ready for the wedding.
Post # 6
Hmm. We are having our ceremony outdoors but the reception somewhere else. The company we rent the chairs from will also do setup and breakdown of chairs. We’re also hiring a sound guy for speakers and mics.
Post # 7
Decorators do the chairs, tables,etc set up and then caterers do the candy buffet. Search for someone who does outdoor weddings
Post # 8
yep, you need a doc. if it’s out of your budget, designate a few good friends to take charge of this. i wouldn’t expect a caterer to set up a candy buffet unless somehow they’re providing the candy – that would be doc’s job.
Post # 9
Thanks for the replies! I had contacted a DOC for pricing but she wasn’t available on that day. One of her reccommendations was to hire a few people from a company called Party Staff, who staff people for setup/breakdown and include “Captains” to coordinate things. I know it’s cheaper but I don’t know if I’m comfortable with not having a DOC. I guess I’ll have to talk to the Party Staff people and see how responsive they are.
Post # 10
Family and Friends will be helping us. We get the park from 2 to 10 pm.
This is a very rough plan
1:30: I’ll have my hair and make-up done by this time. I’m going to the restaurant to give them centerpieces and finalize anything.
2:00- Fiance, family and friends set up the pavilion. Keeping decorations easy to put up and take down.
2:30: Meet everyone at the park to check things over and help out
3:00: Run to the hotel to get my dress on and get ready.
4:30: Photos with everyone (small wedding)
5:00: While we are doing photos of just us. Family will help get the chairs put up and take down decoration, then head off the restaurant.