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I would probably call them the day before (seeing as you have to give your final numbers the next day) and just ask them politely if they've received their invitation and if they have sent back their RSVP yet. If you explain to them that you have to give in your final numbers then they will understand.
Either call them yourself, send an email or have your parents call. We had 50 outstanding RSVPs on our due date! It was a nightmare! It took us almost 10 days to get everyone's response. Good luck!!!
We had tons of people not respond, too. We split the list three ways, my parents called their friends/our family, his parents did their side, and FI and I contacted all of our friends. It sucked, but we got it done. I'd say phone calls would be best at this point, since you need your numbers right away. You don't really have time to wait for them to read and email, etc.
Ultimately, I think you should have given yourself a few days to hunt down non-responders. But since it's too late for that, I would call them up and adjust the bill (if that is even possible) afterwards.
That was playing with fire, making the due date the same as the day of the final payment... depending on who your guests are, can you send texts reminding them of the due date? They may even just text their response back if you're lucky!
Hmmm. Your final payment may be due, but is it also your final guarantee? I've never heard of a venue doing that a month prior.
If possible, report to them what you think your yeses will be, assuming that at 2 weeks or 3 days out (the most common final guarantee dates) you can pay the difference.
In any case, call the ones you know the best, enlist your parents or FIs help for the ones they know the best and hopefully you'll get answers soon.
No one is immune to this - my due date for RSVPs was this past Friday, May 27th for my June 25th wedding.
I have been a wedding planner for years and knew to give myself 2 weeks or so from the date I would need to turn in my estimated guest count and seating chart to my venue... and here I sit, waiting on 20 rsvp cards with 49 people to go.
It sucks! I will begin calling on Tuesday evening, since with the holiday and our slow mail here some may be stuck. But then FI and I will hit the facebook/cell phone waves and try to get answers.
Good luck!
I've called!They were just like: ooh, you know that we're coming!GRRRRRRR!
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Our RSVP due date is coming up on June 3rd. That is also the same day the rest of our bill will be paid to the venue. I know there will be a few more RSVPs that will ocme in over the next few days; however, there a good # of people who haven't responded. I will wait to June 3rd before I take any action, but at that point, how should handle it? Should we try contacting people personally to see if they are coming. Should we wait and see if the RSVPs come in after the date and adjust the bill afterwards? Should we do nothing and just not worry about the non-RSVPers-if they show up there will be no seat for them? What are your thughts/suggestions? I don't want to be rude, but at the same time I want to have a plan so I can stop stressing about this! Thanks ladies.