How to encourage guests to stay at main hotel?

posted 3 years ago in Etiquette
  • poll: How should we encourage guests to book at main hotel? (choose multiple)
    Informally let close friends & family know we want ppl at main hotel : (28 votes)
    28 %
    Add invite insert saying we want ppl there (suggest wording below please) : (3 votes)
    3 %
    Add something to website saying we want ppl there (suggest wording below please) : (9 votes)
    9 %
    Add multiple pics or description of main hotel & ratings to invites or website : (16 votes)
    16 %
    Throw welcome event at main hotel on Saturday : (21 votes)
    21 %
    Give transpo info between venue/main hotel & other hotels, but don't pay for shuttles : (13 votes)
    13 %
    Give some extra perk to main hotel guests only (suggest perk below) : (5 votes)
    5 %
    Ask main hotel to require 2-night stay minimum : (1 votes)
    1 %
    Other described below : (4 votes)
    4 %
  • Post # 3
    Member
    299 posts
    Helper bee
    • Wedding: June 2014

    We’re having a shuttle from the hotel to/from the wedding location. We’re also having an after party at a bar that’s in the parking lot of the hotel.  Price is about the same as other hotels in the area. We’ll be telling people on the website that we’re blocking off rooms at such-and-such hotel for $x/night and about the transportation and after party. They can decide from there what they want to do. If they really don’t want to stay there, that’s fine, but it seems silly not to.

    I’ve found that unless it’s really expensive or something, your guests will want to stay where everyone else is. So if you mention a hotel, they’ll probably stay there without any additional encouragement.

    Post # 4
    Member
    11668 posts
    Sugar Beekeeper
    • Wedding: November 1999

    I don’t think you need to nor should you try and influence where guests stay and really you won’t be able to. If they want something cheaper, they’ll do it regardless of where you want them.

    Unfortunately, being on the hook for rooms like that sucks, but it’s a risk you have to take.  More than likely, you’ll fill your block up just fine since people generally like to stay where the reception is if that’s an option.

    Post # 6
    Member
    3223 posts
    Sugar bee

    I agree with @MrsWBS. 

    Your guests can stay wherever they like.  I don’t think there is a polite way to convey to your guests that they should want to stay somewhere because you put yourself at a financial obligation.

    I would just list where the activities are happening, and hope that people will fill up at your hotel.  I do think most guests will want to be where the action is happening and not have to worry about driving back and forth.  But ultimately it’s their choice, and I don’t think you should try to do much to influence them.

    Post # 8
    Member
    789 posts
    Busy bee
    • Wedding: August 2013

    I think spreading it informally works the best. We have a hotel that is within walking distance from our venue and another across the highway that requires a shuttle. We just told people that the one next door is more convenient and that we will be staying there and 100% of our guests booked there.

    Post # 9
    Member
    3476 posts
    Sugar bee
    • Wedding: May 2012

    We had this.

    We reached out to immediate family and wedding party and told them we had limited spaces at the venue hotel, but we were giving them first dibs before the rest of the guests – were they interested?  If so, tell us by X date (we actually had to give the venue a list of each couple assigned to each specific room).  Then we reached out to far away guests and offered them the same deal.  When our wedding invites went out there was only space for a few people left at the inn.  It worked great, no pressure and we got to make sure those really close to us and involved with the wedding were close by.

    Post # 11
    Member
    4576 posts
    Honey bee
    • Wedding: September 2014

    I agree with PP who say not to try to influence them other than to hold a few events or parties there. My SO would love to be in the middle of the action and stay at the hotel, but I’m alot more reserved and would want to get *away* from everyone periodically, so we’d probably stay at a different hotel.

    Post # 12
    Member
    3476 posts
    Sugar bee
    • Wedding: May 2012

    @Shkragoldfish:  Ours made us actually assign people to specific rooms.  Nice to be able to assign my poor friends/family to the cheaper rooms, and the groomsman away for the first weekend ever from his twin kids a canopied bed for his wife that loves and works with antiques, but it was a bit of a mess too when my SIL requested not to be near “anyone she knew” (we finally decided to translate that as not near the divorced parents we were separating anyhow and put her near BIL, because it was a small inn), or my parents that picked out the specific room they wanted – then asked for specific rooms for their friends, etc.  Should have never let on it was us assigning rooms!

    Leave a comment


    Sent weekly. You may unsubscribe at any time.

    Find Amazing Vendors