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Can you leave a list of names with the ramp attendant? Guests will give their name to the attendant, who will check them off and give them a voucher to display on their dashboard?
I think people will forget if you enclose them in the invite. I would have them in the programs at the ceremony and/or have someone passing them out at the ceremony (and have the officiant explain at the end) - ie: in your program, you'll find a map to the ceremony and also a voucher to hand to the parking attendant.
I'd also find out if the parking attendant could ask guests if they are here for 'x' wedding and have pre-paid vouchers available.
We are having the same problem! I don't know if giving the parking voucher out in the wedding invitation is a good idea - my sister did that and almost everyone forgot them. The other problem with this is that the general estimate of the amount of people who will drive to a wedding is 30-35% (according to my wedding planner) and, if you give you vouchers to all your guests, then you will have to pay for a lot of vouchers that don't end up getting used (unless you get a deal where you don't have to prepay and only have to pay for the vouchers that are redeemed).
We haven't fully decided what we will do yet but we are thinking of handing out vouchers at the ceremony site, since it is before the reception and at a separate location. Could you do something like that? If not, then the idea of leaving a list of names with the ramp attendant (or have the attendant know that, if someone identifies them as an attendant of your wedding, they give them a voucher) is a good idea.
The issue with giving out vouchers at the ceremony or during the reception is that guests need to pay/present the voucher upon entering the ramp, not upon leaving. That is why including them with invitations seemed like the only way to get vouchers to guests prior to their arrival for the wedding... I also don't think we can give a list of names because I know some people will be getting hotels for the night and parking at their hotel, then walking to the venue (across the street). I know I will be frazzled enough with getting RSVPs from guests; I don't want to have to hunt people down asking about their driving/carpooling/hotel plans, too...
I wonder if the ramp will allow guests in without a voucher if they say they are here for the [last name/last name] wedding... That seems way easier! That probably puts more of a liability on us in case non-wedding guests somehow get knowledge of our names and park on our dime. But that seems really far-fetched and extremely unlikely.
The vouchers just seem kind of dumb to me...
@Ms Bookworm: I mistakenly assumed the parking was for the reception and not both the ceremony/reception. Sorry for totally SKIPPING that part!
I think you have two options:
1) Include a voucher in the invite. If they fail to hang on to it - their loss. The downside is you will likely overpay for parking vouchers - and people could forget and still have to pay.
2) Reimburse guests at the wedding after they pay. You could put a note in the invite re: parking and to bring their parking stub to the reception to get reimbursed. The downside for this is having to have someone manage it, have the cash on hand, etc.
....my vote is for #1. I know that I typically keep all wedding invite stuff together and then grab the invite when I'm heading to the wedding. I don't know if everyone does that - but, I'd think as long as it's clear - people should hang on to it (much like tickets to an event).
Thanks for the input, everyone!
Just to be clear: We don't have to prepay for vouchers; if we did, I would definitely not send them with the invites because that would be SO much wasted money. People will carpool, people will lose them, people will park at their hotels, people will find street parking, etc. There is just no way to know ahead of time who exactly will make use of the ramp.
I think my next step is to ask if it's possible to just have guests enter and say they are parking for our wedding. Hopefully the ramp will agree to just keep track of the cars coming in, and then give us the bill after for however many cars parked. I know friends who had valet service at their weddings had a similar arrangement, so I am hoping the ramp is agreeable, as well. This seems easiest for everyone, really...
@Ms Bookworm: Since you don't have to prepay for the vouchers, I'd say DEFINITELY send them out in the invitations. I wouldn't necessarily trust the parking attendant to do it for me.
I think talking to the parking lot for an additional (what if they forget their voucher - can they just tell you they are here for 'x' wedding) and keep a tally that way - would be the way to go!
@oracle: Thanks! That is actually what I am discussing via email right now with the manager of the ramp. He seems really nice and flexible about various options, so we'll see how it pans out.
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Hello everyone!
Our venue (ceremony and reception are in same place) is downtown and does not have a parking lot. There are two parking ramps a couple blocks away (connected to the front lawn of our venue by skyway, so don't worry about guests walking too far outside).
We plan to pay for parking for our guests, but I am wondering about how to pass out the parking vouchers required by the ramps... Guests will need the vouchers prior to arriving at the venue because they need to give them to the ramp attendant upon entrance. Should we include them with the invites and trust that they will remember to bring it with them the day of the wedding? If guests forget the voucher, they will still be admitted to the ramp (provided it isn't full, as the voucher guarantees them entrance to our reserved spaces) - but they would have to pay themselves.
Just wondering your thoughts. Do you think it is realistic to trust that guests will bring the vouchers with them, or will too many people forget? Perhaps we could staple vouchers to the directions card included in our invites?! What do other people do?