(Closed) How to room block without enough guests to fill them?

posted 7 years ago in Logistics
Post # 3
Member
3344 posts
Sugar bee
  • Wedding: August 2010

When I was doing this, we had to block 10 rooms minimum also.  But if the rooms didn’t all get booked, there was no penalty to us.  The people who had booked would still get the discounted rate.

Post # 4
Member
341 posts
Helper bee
  • Wedding: March 2012

Generally you can block a minimum of 10 rooms, but if they are not all booked by the cut off date (normally a month before the event), then the hotel will release the rooms.

 

If I was you i would get the 10 room block regardless (as long as you dont get penalized for unused rooms, check with your hotel). You will be surprised how many guests will want to stay the night.

Post # 5
Member
7 posts
Newbee
  • Wedding: May 2011

We reserved a block of 10 rooms at one hotel and were worried that that too many and then ended up needing more.  Luckily we reserved a less expensive option (Holiday Inn) and with them, whatever rooms you don’t end up booking, they release back to their regular inventory.  You may want to send out a reminder email a couple days before that deadline.

That said, don’t spend too much time on it (which I did and neglected other details).  Even though we rooms reserved at two different hotels, and even sent around friends and family discounts for other properties, people’s lack of planning and procrastination became my problem two days before the wedding, and I had to scramble to find them rooms.

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