How to say we're paying for hotel rooms?

posted 3 years ago in Etiquette
Post # 3
819 posts
Busy bee
  • Wedding: October 2009

“We are happy to offer complimentary hotel accommodations at Hotel. Please include your party’s arrival and departure dates on the enclosed RSVP card.”


Then include a spot that says Arrival: __________ and Departure: ___________ on the card.



ETA: Maybe also include a spot of the numbers of rooms they’ll need, or indicate whether you’ll be booking a king, queen or double room.

Post # 4
1470 posts
Bumble bee

You mean you don’t want to say “we’re totally freakin awesome?” I guess you could say something like you just said?

“Please contact _____ directly at (123)456-7890 as we’ll be handling hotel accomodations on behalf of our guests”

That way, when they reach out to you, you can tell them verbally and handle their initial stunned reaction and get all the info you need.

Post # 6
8389 posts
Bumble Beekeeper
  • Wedding: April 2013

@QuirkySocialite:  LOL, when you’re that awesome, you don’t need class.

Post # 9
10748 posts
Sugar Beekeeper
  • Wedding: February 2014

Very generous of you! I’d say something about complimentary accommodations at X hotel. 

Post # 10
1644 posts
Bumble bee

Both the phrase “complimentary accomodations” and the phrase “handling accomodations for our guests” are commercial wordings typical of the hospitality industry, and make your very kind generosity sound like a business deal.

Rare though full hospitality has become, when you invite people to “stay with us” the baseline rule should be that you are providing them a bed (preferably in a private guestroom) and meals. It really is no different when you are providing that at a hotel, from when you are providing that at your own large house; and so you word it the same way. House invitations are normally NOT formal (no-one can keep up formality while brushing her teeth and wearing purple bedroom slippers with elephants on their toes!) So the normal wording would be

“Please stay with us at the Cartier Hotel. Let us know when you plan to arrive and how long you will stay, so that we can make sure your room is ready for you.”

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