Post # 1
Hey bees,<br />FI and I found and fell in love with a new wedding venue this past week. We’ve decided, after making sure our vendors can still make it, that we want to switch to this venue and not stick with the current one we have. The thing is, we put down a large deposit for the current venue. I wanted to come here to ask you bees how you would word an email to tell your venue you need to cancel your day with them. I suppose I don’t necessarily have to tell them why we’re switching. However, we’d also REALLY like out deposit back. They only return it if they can find a replacement party for the same day (we’re on a Friday in November, might be difficult, though the Saturday right after us is booked). Help!!
Post # 2
Elrodien: You don’t need to tell them why.
I am writing to tell you that unfortunately, we have to cancel our booking for ____.
I am sorry that we will not be able to haave our wedding at your venue.
As the contract stated our deposit will be refunded if you are able to rebook, we are hoping that you will be able to do so.
Thank you for your services to date.
If you don’t hear from them, don’t just assume that they have not been able to rebook. Call, or have someone else call from time to time, and check on the availability of the venue for that date. If they say it’s booked, you can call back and ask when your deposit will be refunded.
Post # 3
julies1949: Thank you so much, that third line regarding the deposit is worded perfectly. I don’t know why I feel so nervous – I almost feel guilty because the staff there has been so nice to us. We just booked too early just to get the venue out of the way (we booked in 2012!), now we’ve found our perfect venue. Thanks again!!