Post # 1
Hi all! I want to send out a note to our friends and family to a) remind them of our date (we have been engaged for over a year already and our wedding date isnt until 2016) and b) let them know a bit of what to expect. Is this worded OK? I definitely do not want to come off as overbearing but I want to include a bit about how the cost due dates work because a lot of my family has never gone on a vacation such as this and I think would otherwise be taken aback at due dates. I don’t want them to think that they have right up until before we fly to pay for the vacation when everything is actually due much earlier. I want to add a bit at the end also to get people excited for the vacation but not sure how to word that piece. Help! This will probably be going out on a facebook group and at some point i will send actual invites.
While we are still a year and a half until the big day, I wanted to send out a note to get a feel for how many we might have coming to join us in our marriage celebration in Mexico and to convey some general details.
We will be travelling to the Riviera Maya (Caribbean side of Mexico) at an all inclusive resort for 7-10 days at the end of April or beginning of May 2016. We hope to keep the cost at or under $1500 per person. [SO name] and I don’t have a resort picked out yet because package prices aren’t available this far out from the date but will look into a definitive group rate this spring.
Just a couple things to keep in the back of your mind: normally a deposit of a couple hundred dollars will be due when we’re about a year out, so expect to have to pay that in about nine months (April/May 2015). The full amount is typically due 45-60 days before the actual trip so keep Feb/March 2016 on your radar budgeting wise.
Post # 2
Is this too pushy or annoying to read? I have not made contact with anyone re: wedding stuff since our informal announcement in January of leaning towards a destination wedding.
Post # 3
Since you don’t yet have dates or a fixed location, I’m not sure anyone is going to be able to confirm yet. I would hold off on the note until you have concrete information to share.
Post # 4
AllRosesandSunshine: It’s a touchy area because you be perceived by your family as treating them as if they were stupid “so keep Feb/March 2016 on your radar budgeting wise”.
Also, although you are talking about a group rate, they are all entitled to make their own travel arrangements if they choose to do so.
Given that you are talking about using a facebook group to communicate, why not just send traditional Save The Dates and include a link to your website with the pertinent information?
Post # 5
I get why you want to let people know whats going on, but worded this way, my family would take it as an opportunity to give me endless grief (aka their opinions, unasked for advice etc) about where we should go, how much it should cost etc. I would try to be a lot more firm in stating your plans. Something like this:
“FI and I have started to look at the details for our wedding. We are so excited to be getting married in the spring of 2016. We are thrilled with our choice of a destination wedding in Riviera Maya, and hope that our family and friends can join us there. We realize this is a big trip, and are doing our best to keep the costs reasonable for everyone. We want to give everyone a basic idea of what we are planning. We will be booking a group reservation at a resort to get everyone the best rate for a week long stay. We expect this to be around $1500/person. There will be a deposit due in April 2015 and the balance due in February 2016. This price will include: (if your family isn’t familiar with out of country vacations, I’d mention whether or not this includes air fair, passport fees etc… I have family who would read “we want to keep this around 1500 and assume that covered absolutely everything)
I will get in touch with everyone after the Holidays to give out all the specifics- resort, cost, due dates etc. once all the details are finalized on our end. FI and I can’t wait for this special time. We are hoping it will be a wonderful wedding, but also an amazing vacation for all those attending. We love the location we have chosen and all the things to do there, and can’t wait to make a ton of memories with the people who are most important to us. We realize some of our nearest and dearest may not be able to attend, and we will miss you so much. Please keep us in your thoughts on our wedding day, your Good Wishes mean the world to us.”
Post # 6
AllRosesandSunshine: I agree with PP- the note is preemptive and all that info and informal surveying is best done via word of mouth at this point until you have more concrete info.What you hope it will cost is one thing… What it actually costs is what people need to know to make a decision, along with the actual payment schedule.
Id wait till it’s more than speculation.
Post # 7
thanks a lot for the feedback!! I will hold off a bit until we have an actual package chosen and change my wording 🙂 Thanks again!!