How to word an informal note to potential DW guests

posted 2 years ago in Destination Weddings
Post # 3
1441 posts
Bumble bee
  • Wedding: September 2014

Since you don’t yet have dates or a fixed location, I’m not sure anyone is going to be able to confirm yet. I would hold off on the note until you have concrete information to share. 

Post # 4
42101 posts
Honey Beekeeper
  • Wedding: November 1999

AllRosesandSunshine:  It’s a touchy area because you be perceived by your family as treating them as if they were stupid “so keep Feb/March 2016 on your radar budgeting wise”.

Also, although you are talking about a group rate, they are all entitled to make their own travel arrangements if they choose to do so.

Given that you are talking about using a facebook group to communicate, why not just send traditional Save The Dates and include a link to your website with the pertinent information?

Post # 5
1025 posts
Bumble bee
  • Wedding: September 2012

I get why you want to let people know whats going on, but worded this way, my family would take it as an opportunity to give me endless grief (aka their opinions, unasked for advice etc) about where we should go, how much it should cost etc.  I would try to be a lot more firm in stating your plans.  Something like this:

“FI and I have started to look at the details for our wedding.  We are so excited to be getting married in the spring of 2016.  We are thrilled with our choice of a destination wedding in Riviera Maya, and hope that our family and friends can join us there.  We realize this is a big trip, and are doing our best to keep the costs reasonable for everyone.  We want to give everyone a basic idea of what we are planning. We will be booking a group reservation at a resort to get everyone the best rate for a week long stay. We expect this to be around $1500/person.  There will be a deposit due in April 2015 and the balance due in February 2016.  This price will include: (if your family isn’t familiar with out of country vacations, I’d mention whether or not this includes air fair, passport fees etc… I have family who would read “we want to keep this around 1500 and assume that covered absolutely everything)

I will get in touch with everyone after the Holidays to give out all the specifics- resort, cost, due dates etc. once all the details are finalized on our end.  FI and I can’t wait for this special time.  We are hoping it will be a wonderful wedding, but also an amazing vacation for all those attending.  We love the location we have chosen and all the things to do there, and can’t wait to make a ton of memories with the people who are most important to us.  We realize some of our nearest and dearest may not be able to attend, and we will miss you so much.  Please keep us in your thoughts on our wedding day, your Good Wishes mean the world to us.”


Post # 6
7915 posts
Bumble Beekeeper
  • Wedding: September 2015

AllRosesandSunshine:  I agree with PP- the note is preemptive and all that info and informal surveying is best done via word of mouth at this point until you have more concrete info.What you hope it will cost is one thing… What it actually costs is what people need to know to make a decision, along with the actual payment schedule. 

Id wait till it’s more than speculation. 

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