Post # 1
So, the place we are getting married at is really small and only has 4 guest rooms available for the weekend of the wedding. I called a Holiday Inn Express to block some rooms and they gave me a higher rate than what you can get online and they refused to lower the rate! Then, I called a higher end resort for some of the families that prefer to stay there and they said we would have to block at least 10 rooms but we would get a rate of $199 per room instead of $299 which is a heck of a feal. BUT the problem is, is that we are responsible for every room not booked. Which scares me. We have to get the invitations printed this week and I am confused what to put on the accommodation card. Can I just list the two hotels without blocking any rooms? I was thinking that i could talk to my family members to see how many are going to stay at the higher end resort and then block the rooms but I am not sure if it is rude to not block any rooms for the accommodation card. I hope this makes sense.
Post # 3
No. You don’t need to block rooms. Giving your guest the information on hotel information is enough.
What you could do though is call your close family members and family friends and get a feel for who would stay in a hotel and if they’d stay there for $199. If you at least get 8 or 9 to commit then you should block then rooms. I’m sure after sending out the invites, you’d get a couple of more people to getting the room.
Post # 4
Its nice if you can block rooms but its not necessary. You can provide the hotel information for people and they can call on their own. How many people are you inviting from out of town? Enough that you can safely assume 10 rooms will be sold? We had a bunch of people from out of town and we had to block 10 rooms and we were responsible for 8 of them. In the end we ended up having to add extra rooms and our total was about 21 rooms!
Post # 5
A room block is nice, but is definitely not necessary…especially when you could take a big financial hit for it. I would just list the area hotels and let your guests decide what is right for them.
Post # 6
We have an attrition at our hotel too, but we’re only responsible for 50% of the rooms blocked. Can you negotiate that with the hotel? We also asked family members if they were planning to stay at the hotel to get an idea of how many to block.
If you’re not able to negotiate a reduced attrition rate, I would just list the hotels in the area and let guests book at the full price. Especially sicne they can book at the holiday inn’s “online price” and get a better deal.
Post # 7
I would try to see if you can get an idea of how many people would be willing to book at the high end resort since that is a big savings for them if they do it.
Post # 8
Yes, I agree. Blocking rooms is not necessary, but you can include on your wedding website some recommended hotels (“The Holiday Inn Express is nearby” or “My family will be staying at the…”). As a guest to a wedding, I appreciate it that the couple blocks rooms, but I generally go for a nearby hotel where I can get the best deal.
Post # 9
Well since your wedding venue only has 4 rooms, can you get a feel just from your WP and immediate family if any of them might absorb some of the rooms? I lke the idea of seing whowould be interested in staying in the higher end resort. (And mention that the rooms are normally $299. Who doesn’t love a good deal?)
The Holiday Inn block sounds like garbage. But do a little homework. If rooms in your area, the weekend of our wedding, are likely to get booked up, you might want to block. Otherwise, what would happen if your guests couldn’t get a room? So think about if there are any events going on that weekend. Or if rooms in general will be hard to find because it’s in summer.