(Closed) I have a question about room blocks at a hotel?

posted 5 years ago in Etiquette
Post # 3
2060 posts
Buzzing bee
  • Wedding: May 2013

Usually guests pay for their own room.  But you could set it up that you pay if you want.

Sometimes hotels require that you ‘guarantee’ a certain % of rooms that you block are filled.  If the rooms don’t get filled, you would have to pay the difference.  I would try to avoid hotels that have this policy!  Most hotels will hold up to 10 rooms as a courtesy before you need a guarantee.

ETA: Sometimes the hotel will give you a discounted rate.  But sometimes guests can find a cheaper rate buy paying in full in advance or using a corporate or travel club discount.

Post # 4
4352 posts
Honey bee
  • Wedding: August 2013

For our hotel block, we had 10 rooms set aside by the hotel until a cutoff date (3 weeks prior to the wedding). Guests can book online with one of two codes to receive either a room with a king bed or a room with two queen beds. They can also book over the phone by mentioning the wedding. With our block, we are responsible for 80% of the rooms. So if only 5 rooms are booked, we have to pay for 3 empty rooms, unless the hotel sells out that day. We could have booked a hotel which didn’t have a minimum, but we opted for this one because of its location. I also suspect we will have 30+ hotel rooms booked by our guests so I’m not worried about filling the block. With our hotel, we negotiated a discounted rate ($20 off per night) for our guests. Some hotels are willing to do that, others aren’t. We also get a free room if more than 20 rooms are booked for the wedding. If our guests want more than 10 rooms, they will honor the rate as long as they have the additional rooms available. Guests have to use the codes or mention the wedding to get the rate and count towards our count for the free room. They can stay in other types of rooms if they want (I think they have fancier options) but then they don’t get the discounted rate.

We might set up a second block when we get closer to the wedding at another hotel if this one fills up and there seems to be enough demand for it. Part of the reason we set up the block is because many of my family members want to stay in the same hotel and the block guarentees that they can.

ETA: All of our guests are paying for their own hotel rooms. I can’t afford to pay for them and none of them expect me to pay for the hotel rooms.

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