Post # 1
My fiance and I are in the process of putting our invites together. Last night we stamped and put our address on all the envelopes. Tonight we want to put the envelopes together without addressing them.
My question: To keep track of RSVPs in case people don’t write their names, we’ll number each RSVP lightly on the back in pencil.
Is there any way to make this tracking system successful without addressing the envelopes at the same time? Share your invitation prep tips, please!
Post # 3
I’m not 100% sure I understand your question, but I’ll share what I did. I kept our guest list in a spreadsheet on my computer. I assigned a number to each party (individual, couple, family, whatever it was) and then wrote that number on the back of the RSVP card as we were assembling the invites.
Post # 4
I numbered all of my RSVPs at the same time, and then, once the envelopes were all stuffed and addressed, I went through and did a “final check” to make sure all the pieces were in the envelope and the cards were facing the right way, and at that time I checked the RSVP number and recorded it in my Guest List spreadsheet next to the guests listed on the front of the envelope.
It took a little extra time but it was worth it when I received an RSVP with no name, but was able to look up who it was from.
Post # 5
I printed out a spreadsheet of our entire guest list. I left a column for their RSVP numbers. Then I just numbered them with a pencil and filled in that column of the spreadhseet at the same time. It was faster to write it by hand in the printed spreadsheet and since I had my mom and aunt helping me I wanted to face them and not my lappy tappy. And there was glue on the table. RSVPs are coming in now – so far no blanks but glad I have that backup just in case. Just hope I don’t lose it since I only have one hard copy. :o)
Post # 6
@Gemstone: This is what we did. We had 1 excel file with multiple spreadsheets (one for his family guests, my family guests, his family friends, my framily friends, etc.). Each person/couple/family was assigned a number and we kept track of the numbers in the spreadsheets. Then when we addressed and stuffed the invitations, we were able to keep identify which RSVP number went with which addresss.
Post # 7
This is how we did ours:
– Guest list spreadsheet had a column for the assigned RSVP number–we literally started at the top of the list and assigned numbers 1-whatever
– I numbered our RSVPs on the backs in pen–I didn’t try to hide it or make it “light” or use a blacklight pen, as that seemed silly to me.
– If you don’t want to address the invites right now, assign each guest a number, number your RSVPs, and keep them in order!
FMIL – 1
John Smith – 2
FFIL – 3
Susie Adams – 4
And then keep your stuffed envelopes in numbered order. Or just wait until you’re addressing them to number the RSVP cards? You’re probably not going to want to address them with the invitations/enclosures in the envelopes.
Post # 8
@Gemstone: This is what we did also.
But I would use a blacklight pen if I had to do it over again – that way the guests can’t see you’ve numbered the invites. We just lightly wrote in pencil in the inside of the rsvp envelope so less chance of the guests seeing them.
Post # 9
1. You will find it easier if you address the envelopes before stuffing them.
2. If you hadn’t already stamped them I would have suggested that you write the # assigned to the rsvp card on the top right corner of the envelope where it would be covered by the stamp.
3. Having already stamped them, you could write the numbers on a peelable sticker and place that on the envelope. Make sure you buy the repositionable stickers so you don’t ruin your envelopes when you remove the sticker.
Post # 10
@RunsWithBears: Yep, exactly! 🙂 Worked well for us!
Post # 11
Instead of numbering the RSVP’s which I think takes a considerable amount of time (double checking in excel, finding the perfect pen), we actually wrote in the guest’s name on the RSVP ourselves. That way there was no confusion and it’s easier to keep track of.
Post # 12
Wow, thanks so much, Bees!! Love the suggestions, and getting the spreadsheet ready!
Post # 13
Maybe I’m missing something here, but I hadn’t heard about numbering the invites. Why can’t I just put the guests address on the RSVP envelope? This is what I was planning on doing, but now I’m confused that this isn’t the “proper” thing to do…
Post # 14
@pixiecat: We put our address on the RSVP envelopes and batch printed them. The RSVP cards themselves had a line for names, but every now and then, you hear about a bride receiving an RSVP where the guest has forgotten to fill out his/her name!
Post # 15
@julies1949: Update! Yup, addressed all the envelopes first = hard part out of the way = spreadsheet’s got everything down! Easier than I thought it would be. 🙂
Post # 16
We just wrote out the names on the RSVP. So all the guest had to do was check the appropriate box and stick it in the mail. I thought it would be a giant pain in the ass, but it actually wasn’t difficult at all.