Post # 1
Even though I am not getting married for a year and a half, I am definitely in the planning phase. My venue does have a coordinator, and she has been awesome. It seems like they will set things up for me and do quite a bit of work, however, I do not want to spend a chunk of my day setting up my ceremony and reception. The wedding will be in a hotel where we have three different ballrooms reserved – 1 for the ceremony, 1 big one for the reception, and an indoor terrace for cocktail hour. We will probably be having 100 – 120 guests.
The last thing I want is to stress out over making sure everything is done and in place. I would love to have as stress-free of a day as possible. From what I can tell, Day of Coordinators are quite pricey, and I am not sure if there is money in the budget for one. Anyone have any thoughts if one is even worth it if they have had hotel weddings? Does anyone have an idea on the average cost of one? I’m in the Chicago area if that helps.
Post # 2
We had a day of coordinator and he was exceptional. Everything went smoothly, from getting everyone seated, to sending people down the aisle, to placing the train of my dress down just right so it looked majestic in photos, making sure we were properly hydrated, getting the speeches going, cake cutting, etc. I didn’t have to do a damn thing and it was great and to me if you can afford it, it’s totally worth it!
Post # 3
Cluelessbride10: I have no clue on the average cost of them, but I can say that our day of coordinator was SOOOO helpful! Ours came with our package for the venue (which had no venue fee, but was just a per person head count that included food/decor/set up/tear down/40 hours planning work with our coordinator and then her/the venue staff throughout the event.)
She was able to deal with any issues that came up without me and DH ever knowing about it. I stress a lot and it was super helpful to have some things that I could pass off to someone trustworthy that I didn’t feel like I needed to be checking in with at all times. If I had passed certain things off to my mom or friends, I would have been worried that they’d get too excited by something during the reception and forget their tasks. 🙂
Post # 4
Thanks! It looks like they are around $1500 – $2000 in my general area. I keep on thinking, I’m spending how much on one day? How early did you book yours? My wedding is in October 2015. I know I have to get the DJ and photographer ASAP but not sure about the other stuff.
Part of me wonders how much my hotel coordinator will do, that’s the thing. I do want everyone (including myself) to enjoy themselves. I also hate to say it, I’m not sure if I’d trust my FI. He’d just call me and ask how I’d want something done.
Post # 5
Yes, a thousand times yes. I don’t even want to think about what it would’ve been like without mine. She took care of everything: decorations, dealing with vendors the day of (and a week or so before), and kept us on track for our timeline and made sure everything ran smoothly that day.
Post # 6
I’m in almost the exact same situation as you so I’m commenting to follow! I’m leaning towards having one, peice of mind is worth it to me!
Post # 7
Cluelessbride10: I was lucky enough to have a friend who used to be a wedding coordinator and offered her services as a wedding gift. I don’t know how we would have done it without her! We had zero stress. It was amazing and if I had it to do over, I would happily pay someone to do that job!
Post # 8
My cousin was my Mistress of Ceremony and she acted like a DOC. She made sure everything was running on time and people were where they needed to be. I’m also a little type-A so I was down stairs making sure things were being setup properly and stuff like that.
Post # 9
Cluelessbride10: I would think that anyone you have to hire, you should do it ASAP. All the other things can come later, like little details for your centerpieces or what order the ceremony will go in.
Definitely ask the hotel coordinator what all would come in a package with them, it may be everything you need, or you may want to find someone from outside their organization!
Post # 10
Our venue came with a day-of coordinator and she was great. She really helped us keep things on schedule and coordinated all the vendors on setup and cleanup.
Post # 11
We had a day of coordinator (and she had an assistant) and they were worth every red cent. DH even told me after the fact “I thought it would be a waste of money but I’m glad we hired them!” While nothing went wrong (thanks to my type A personality, meticulous planning, and awesome vendor team), they just really polished everythig and were SOO helpful and calming. They checked to make sure the boys were on track, that the venues were set up, that my veil was in securely, that my mom had tissues and a bottle of water under her chair, that I ate, that my hair looked perfect, that the guys’ pocket squares were folded evenly, that our one guest who arrived late was seated quietly. They made sure everyone was gathered for pictures and that we didn’t miss any must take shots. They lit all the all the candles, packed up everything at the end of the night, and offered advice. They were like the calm, rational big sister I never had.
Our venues (ceremony and reception) each had their own on-site coordinator, but they were more concerned with the site, not us. If you can afford tic hire a DOC.
Post # 12
I LOVED my DOC! She was the best and everything was so much smoother because of her. I live near a big university and my mom happens to work in their business school, and this girl was actually an undergrad student. However, she already has her own wedding planning LLC and is incredibly competent! When I first met her I thought she was getting her MBA, not just her bachelor’s degree. You’d never know she was still a student if you didn’t ask. Since she is still a student though, we paid a very reasonable price for her services. It worked out perfectly!
That being said, I would have paid so much more if needed…it was just so nice to take some of the pressure of all of the little details off my mom and me…a DOC is worth their weight in gold!
Post # 13
I had a DOC and I don’t know what I would have done without her! I was able to get her for about $1200 but I would have paid double that, if I had to. I saw the DOC as a present to myself and my husband as hiring her allowed us to relax and have fun on our wedding day and have no responsibilities. All that being said, I had a backyard ceremony/reception for 150, so there was no venue coordinator.
I would go through and think about everything that needs to be done on the day of the wedding (or the day before). Make a list. Who will do all those things? If the venue coordinator will do most everything, you may not need another person. But if their role is more limited and there are still lots of jobs to get done, I’d inviest in a DOC. My philosophy was that I would work on stuff up until it was time to get ready and then I turned everything over to my DOC and didn’t worry about anything after that!
Post # 14
Cluelessbride10: DO IT. I watched my best friend be miserable her whole wedding day, because there was no one in charge- everyone refferred to her for questions, family, vendors everyone. When stressful stuff went wrong (and it always does during an event) it was up to the bride to figure it out. the “coordinator” the venue came with only cared about the venue’s interests.
She was stressed all day the whole day, and the wedding is now a sore subject. She doesnt want to see photos, she doesnt want to talk about it, she said she would never do it with out a planner again. I will also note… this was a 100k wedding. That the bride hated!
moral of the story…. YES ITS WORTH IT!
Post # 15
JenGirl: That’s how I started to think about it. I was like, “Who’s going to set up the ceremony? Who’s going to put out the place cards?, etc.” I’m starting to lean towards it as well. My body does not react well to extreme stress, and I really want to have a memorable day.